Administrative Coordinator at Oregon Health & Science University

Posted in Admin - Clerical 8 days ago.

Location: Portland, Oregon

Job Description:

Oregon Health & Science University

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or

Location: US-OR-Portland
Req ID: 2021-14213
Position Category: Administrative/Office Support
Position Type: Regular Full-Time
Job Type: AFSCME union represented
Department: Food & Nutrition Services
Salary Range: $23.93 - $32.36 per hour
Schedule: Monday-Friday with possible occasional weekend
Hours: 5:00 am - 4:30 pm, variable depending on department needs
HR Mission: Healthcare

Department Overview

Food & Nutrition Services - Administrative Office

Function/Duties of Position

This position provides a wide range of support and management in administrative, financial, and technical tasks. Primary to this position is coordinating, maintaining, and implementing the Food Services Point of Sale (POS) system from an accounting, customer service, and internal training perspective. This position will be working closely with the department Training Manager and Computer User Support Analyst. Also integral is revenue processing and recordkeeping, as well as maintaining and establishing general department revenue operations. This position is a liaison with other OHSU departments on behalf of Food & Nutrition revenue sources and interacts with all levels of Hospital and University management. This position is also a resource to information regarding HR, Payroll, and employee services.

Required Qualifications

  • Four years of general office or secretarial experience; OR

  • An Associate's degree or certificate in office occupations or office technology and two years of general office experience; OR

  • An equivalent combination of training and experience.

  • Four years of general office or secretarial experience.

  • Windows operating system(XP, Vista)MS office (Word, Excel, PowerPoint, Outlook).

  • 1 year of oracle experience.

  • Demonstrated Telephone Skills.

  • Must be able to problem solve independently.

  • Must have experience in cash counting/business banking.

  • Must be able to perform the essential functions of the position with otr without accommodation.

Preferred Qualifications

  • Associate degree in office Occupations or Office Technology; OR

  • 5+ combined years of experience.

  • 1+ year(s) of HR experience, oracle experience, and knowledge of the MICROS system in a hospital/food service setting.

  • Spreadsheets for generating reports and analysis.

  • Outstanding telephone skills.

  • 1+ year of Oracle experience.

  • Ability to prioritize projects and support multiple department functions simultaneously.

  • Micros system experience.

Additional Details

Office/floor location - Working at desk/computer station 70% of time. Other conditions to vary on project assigned. Sitting, standing, walking, throughout the day. Must be able to lift 40 lbs.

All are welcome

As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.


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