Executive Assistant at University of Kentucky

Posted in Admin - Clerical 8 days ago.

Location: Lexington, Kentucky





Job Description:


University of Kentucky

Equal Employment Opportunity/M/F/disability/protected veteran status.

Posting DetailsJob Title

Executive Assistant

Requisition Number

RE31151

Working Title

Department Name

18400:INSTITUTIONAL DIVERSITY - VICE PRESIDENT

Work Location

Lexington, KY

Grade Level

44

Salary Range

$41,683-66,706/year

Type of Position

Staff

Position Time Status

Full-Time

Required Education

MA

Click here for more information about equivalencies:

http://www.uky.edu/hr/employment/working-uk/equivalencies

Required Related Experience

2 yrs

Required License/Registration/Certification

None.

Physical Requirements

sitting for extended periods of time; repetitive motion computer work; walking to campus meetings; lifting, pushing or pulling objects up to 20 lbs.

Shift

Primary hours Monday - Friday, 8:00am - 5:00pm. Additional hours required as workload demands

Job Summary

This high-profile position reports directly to the Vice President of the Office for Institutional Diversity and provides executive and administrative support to VPID and other professional staff in the office/unit. In addition this position will provide special event and project management and administration to the VPID . Primary responsibilities include: manages the office to ensure daily operations and upholds a high standard of professionalism; manages the VPID's outlook calendar; handles confidential and sensitive documents, prepares and processes travel and other university documents; maintains office departmental records; coordinates, organizes and plans schedules; understands budget, procurement, and processing payment reflecting UK business procedures and policies; reconciles monthly VPID cost centers; prepares annual reports as needed. Plans meetings; compiles meeting minutes; prepares agendas, forums, panels, receptions, award programs, and special events as needed by the VPID ; serves as the primary point of contact for VPID office.

Given the COVID -19 pandemic, and the need to protect our university community including our students, staff, faculty and visitors, the University of Kentucky is requiring COVID -19 vaccination for all new hires prior to starting employment. Therefore, as of October 18, 2021, all new hires prior to their first day of employment must submit appropriate documentation showing, i) completion of the first vaccination against COVID -19, or ii) completion of the full vaccination series against COVID -19, or iii) approved exemption (medical contraindications or a sincerely held religious belief) through the formal exemption process from the COVID -19 vaccination requirement. For those employees who have completed the first vaccination against COVID -19 prior to their first day of employment, the second vaccination (if applicable) must be completed following the vaccination recommended schedule to be considered fully vaccinated.

Skills / Knowledge / Abilities

MS Windows, MS Office Suite, Excel, PowerPoint, and SAP .

Does this position have supervisory responsibilities?

Yes

Preferred Education/Experience

Deadline to Apply

12/08/2021

University Community of Inclusion

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Rate your level of expertise in using Microsoft Office Suite (Word, Windows, Excel, and PowerPoint).
    • None
    • Basic
    • Average
    • Proficient
    • Expert
  2. * How many years of related work experience do you have in providing project management and administration to senior level leadership?
    • None
    • More than 0, up through 3 years
    • More than 3 years, up through 5 years
    • More than 5 years
  3. * Please describe how your skill set and related experience makes you a good fit for this position.
    (Open Ended Question)
  4. * Choose the answer that best describes your experience with the following: meeting scheduling, taking minutes, general office duties and providing superior customer service.
    • None
    • More than 0, up through 3 years
    • More than 3 years, up through 5 years
    • More than 5 years
  5. * Given the COVID-19 pandemic, and the need to protect our university community including our students, staff, faculty and visitors, the University of Kentucky is requiring COVID-19 vaccination for all new hires prior to starting employment. Therefore, as of October 18, 2021, all new hires prior to their first day of employment, must submit appropriate documentation showing, i) completion of the first vaccination against COVID-19, or ii) completion of the full vaccination series against COVID-19, or iii) approved exemption (medical contraindications or a sincerely held religious belief) through the formal exemption process from the COVID-19 vaccination requirement. For those employees who have completed the first vaccination against COVID-19 prior to their first day of employment, the second vaccination (if applicable) must be completed following the vaccination recommended schedule to be considered fully vaccinated. I understand that I will be obligated to comply with the new COVID-19 vaccination requirement prior to starting employment at the University of Kentucky.
    • Yes
    • No
  6. * Where did you first see this position advertised other than on UK's online employment system?
    • InsideHigherEd.com
    • HigherEdJobs.com
    • Diverseeducation.com (Diverse Issues in Higher Education)
    • HERCjobs.org (Higher Education Recruitment Consortium)
    • InsightIntoDiversity.com
    • Latinosinhighered.com
    • Indeed.com
    • A Colleague, Friend and/or Family Member
    • None of the Above


Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

PI155102150


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