Posted in Other 8 days ago.
Location: Somerville, Massachusetts
The Research Finance Specialist Senior (RFS SR) is an active member of the Mass General Brigham central research management office, and is a primary point of contact for Principal Investigators(PIs) and Department Administrators at Brigham and Women's Hospital, Massachusetts General Hospital, and other institutions within Mass General Brigham. The RFS SR is committed to identifying and adhering to best practices in grants and contracts administration, while upholding the highest standards of integrity and fiduciary responsibility. The RFS SR will proactively address the demands of research grant administration by providing exceptional customer service to Mass General Brigham's distinguished research community and collaborators in their pioneering efforts in science and medicine.
The RFS SR works closely with management to actively and independently manage the fiscal grant related activity of an assigned portfolio of research departments. As the primary contact for these departments, the RFS SR provides guidance, resolves issues, and helps navigate the financial management and closeout of a grant. These responsibilities include reviewing and processing journal entries, producing financial reports in
accordance with sponsor deadlines and regulations, producing annual and project final invoices and ensuring funds are properly closed out in a timely manner. The RFS SR will act both independently and as a member of a dynamic group to achieve the goals of the Research Finance team and of Mass General Brigham Research Management overall. The volume and complexity of the work is commensurate with experience; and the
opportunity exists to take on a greater and more in-depth workload with successful performance.
Principal Duties and Responsibilities:
• Manage an assigned selection of research departments. Serve as the primary Research Finance resource for department administrators and PIs.
• Financial administration of a diverse research portfolio of non-Federal and Federally sponsored grants and contracts of varied requirements and complexity.
• Field inquiries from Department Administrators and PIs. Communicate sponsor and institutional policies, procedures and reporting requirements.
• Ensure that awards are managed in a fiscally responsible manner and in full compliance with all applicable rules and regulations established by both the sponsor and Mass General Brigham.
• Update records in PeopleSoft to ensure projects are being invoiced on a regular and timely basis.
• Prepare and review monthly, final and custom invoices in accordance with Sponsor requirements.
• Prepare Financial Reports in accordance with sponsor requirements.
• Actively monitor grant expenses, receivables and revenue.
• Review and process non-personnel costs transfers.
• Review and approve incoming subcontract invoices to ensure accuracy and compliance with sponsor terms.
• Provide institutional oversight to ensure that all expenses posted to a sponsored project are allowable and ensure the accurate recording of these expenses in the general ledger in a manner that is consistent with generally acceptable accounting principles (GAAP) and the sponsor's terms and conditions.
• Assist in the closeout of funds including the preparation of closeout documents and closing entries.
• Continuously review sponsoring agency policies, regulations and other relevant literature to stay current with grant and contract requirements for the financial management of awards.
• Assist management in identifying opportunities to improve processes and achieve optimal efficiency in all aspects of grant financial management.
• Work with Research Finance Manager on complex transactions.
• Use electronic Financial Management System and PeopleSoft queries and reports to track, measure and manage workflow effectively and efficiently.
• Assist manager in the orientation, training and mentoring of new staff, including the review of RFS I and RFS II work.
• Serve as a technical expert and provide guidance, coaching and mentoring to RFS I and RFS II colleagues.
• Contribute to the preparation of training materials. Conduct training sessions within the department or to the research community.
• Contribute to the preparation, review and modification of Standard Operating Procedures consistent with all pertinent internal and external regulations.
• Assume additional responsibilities as assigned.
Bachelor's degree and/or equivalent, plus 3-6 years of professional research accounting, research
administration or finance experience.
Experience with federal and non-federal regulations is preferred.
• Must possess the ability to thrive in a busy, high volume and deadline driven team environment that
requires the coordination of multiple activities and judgement and flexibility to reprioritize tasks as
• Must be comfortable working with large databases and multiple computerized financial systems.
• Must be able to work independently with minimal supervision, and handle complex and
confidential information with discretion
• Proficiency in Microsoft Office Suite
• Excellent problem-solving skills.
• Excellent verbal and written communication skills.
• Requires strong organization and communication skills with a strong focus on customer service.
40 hours/week. Ability to work remote. Remote work in certain U.S states will be considered.
Mass General Brigham is an Equal Opportunity Employer & by embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.
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Mass General Brigham(PHS)