Executive Project Coordinator at Cushman & Wakefield

Posted in Other 8 days ago.

Location: Dallas, Texas

Job Description:

Job Title

Executive Project Coordinator

Job Description Summary

Responsible for providing support to management team as needed in an efficient and effective manner. Executive Administrator will work with the Managing Principal, Director of Operations and within the market to provide support and assist in strategic initiatives.

Job Description

Essential functions and responsibilities

Administration and Office Support

  • Ensure that education, credentials and licensing of staff is current

  • Coordinate training programs for salespersons and employees with appropriate responsible groups

  • Assist and support the Office Manager and/or Director of Operations with the development of forecasts and operations plan as needed

  • Compose draft correspondence for review by manager(s)

  • Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials

  • Assist in planning and coordinating complex travel arrangements for executive(s)

  • Anticipate manager(s) and business needs and undertake necessary actions to produce effective results on time

Coordinate Events and Conferences

  • Coordinate catering, conference room space, invitations, and other event planning activities as needed

Track Opportunities, Listings, and Deal-Related Expenses

  • Maintain and update CRM system per guidelines with new opportunities by working with fee-earners and Brokerage Coordinators

  • Check for any conflicts/duplicates in opportunity ownership and escalate to Managing Principal, as needed

  • Maintain tracking of expenses related to deals, using Commissions Accounting and CRM Systems

  • Track expense budgets for all deals and escalate to Director of Operations, as needed

Enter Expense Reports

  • Enter expense reports into Workday

  • Schedule and organize complex calendar activities such as meetings, agendas, luncheon arrangements, travel plans and department activities; work around scheduling conflicts and takes on responsibility for keeping manager(s) on schedule

Manage Phones

  • Answer and screen all incoming calls and relay messages

  • Communicate with operations staff, brokers and Managing Principal

  • Handle the calls with discretion per the request of the operations staff and Managing Principal

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
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