Sr. Administrative Assistant at Cushman & Wakefield

Posted in Other 2 days ago.

Location: Conshohocken, Pennsylvania

Job Description:

Job Title

Sr. Administrative Assistant

Job Description Summary

The Sr. Administrative Assistant will provide administrative support including some marketing for brokers in the Philadelphia market. This includes, tour books, flyers, e-blast, answering phones, and other administrative duties.

Job Description

Administration and Office Support

  • Assist in planning and coordination of basic travel arrangements

  • Organize, assist, and lead internal meetings and events as required

  • Evaluate and document innovative service delivery options and share insights across markets

  • Ensure company policies are followed

Marketing Support to Dedicated Brokers

  • Provide marketing support and assistance in coordination of all aspects of the internal and external corporate marketing/branding of Cushman & Wakefield

  • Working in PowerPoint and InDesign

  • Prepare general correspondence, memos, proposals, agreements, charts, tables, and graphs

  • Proofread copy for spelling, grammar and layout, making appropriate changes; responsible for accuracy and clarity of final copy

  • Assist with creating/editing the content of marketing materials, flyers, corporate leasing proposals, case studies, qualifications booklets, email blasts, invitations, announcements, presentation boards, aerials, etc. (using corporate standard templates)

  • Apply corporate image to all material and maintain consistency in appearance

  • Create and execute ideas for brokers and client promotional items

  • Assist with the design, animation, and production of client presentations by utilizing multiple forms of graphics

  • Assist with proposal responses and pitches to include extensive writing and editing of company information, proposal text, and graphics

  • Coordinate event and project planning; may specialize in events, PR, etc.

  • May be asked to provide some content development

Track Opportunities and Listings

  • Maintain and update CRM system per guidelines with new opportunities by working with fee-earners and Project Coordinators

  • Check for any conflicts/duplicates in opportunity ownership and escalate to Director of Market Operations, as needed

Enter Expense Reports

  • Collect expense reimbursement documents, such as receipts, and other information from fee-earners, Associates, and/or Project Coordinators

  • Attribute expenses to specific deals or other codes and track against deal budget

  • Enter expense reports into Workday

Coordinate Events and Conferences

  • Coordinate catering, conference room space, invitations, and other event planning activities as needed

Manage Phones

  • Answer and screen all incoming calls and relay messages

  • Communicate with operations staff, fee-earners and Managing Principal

  • Handle the calls with discretion per the request of the operations staff, fee-earners, and Managing Principal

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
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