Administrative Assistant at Montrose Environmental Group Inc.

Posted in Other 7 days ago.

Location: San Diego, California





Job Description:

ABOUT YOU



Are you passionate and ready to join an inclusive work environment, committed to leading new ideas and delivering value? If the answer is, "Yes!" then we have an exciting career opportunity for you. Who are we? We are Montrose Environmental Group, a leading environmental services company with 2,000 employees across 70 locations worldwide, focused on supporting clients as they deal with the environmental challenges of today, and prepare for what's coming tomorrow.



A DAY IN THE LIFE



In this role, you will be responsible for a full range of activities including, but not limited to, the following:


  • Provide comprehensive and reliable administrative and office management support on a daily basis.


  • Provide administrative support including preparation of correspondence, reports, and meeting minutes.


  • Provide document control management for multiple projects (includes electronic filing of transmittals sent and received and tracking of deliverables, submittals, and official correspondence in electronic database (Microsoft Excel or similar)


  • Responsible for answering phone calls and emails, in addition to redirecting and/or escalating as appropriate.


  • Performs daily office tasks such as filing, maintaining records, copying and scanning.


  • Assists with editing, formatting and proofreading documents and/or reports.


  • Assists office staff with general, administrative support tasks as needed, including ordering and preparing office supplies for incoming hires.


  • Maintains neat and clean office environment area for the suite.


  • Assists with scheduling and setup of client meetings and vendor presentations.


  • Coordinates conference room reservations via the conference room calendars.


  • Assists in managing office access including, but not limited to, office access, coordination with property management, etc.


  • Communicates with property management and/or third party vendors to resolve technical and/or building maintenance issues.


  • Coordinates meeting set-up including, but not limited to, conference rooms, catering, guest confirmations, etc.


  • Manages inventory and restocking of supplies, and places orders when necessary.


  • Oversees floor plans and tracks space availability.


  • Prepares, processes, receives, drops-offs and distributes mail/packages and shipments.


  • Runs office-related errands.


  • Assists with travel booking for employees and candidates (including flights, hotels, rental cars, etc.)


  • Assist with processing and updating expense reimbursement reports as requested.


  • Maintains a high level of confidentiality at all times.


  • Assist with the planning and coordination of special events.


  • Exercises safe work practices by following all Company safety rules and OSHA regulations, including attendance at all required safety training programs.


  • Performs other duties as assigned.



NECESSARY QUALIFICATIONS



To perform this job successfully, individuals must be able to satisfactorily perform each duty and responsibility listed in the A Day in the Life section above. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and responsibilities.


  • 5+ years of general office experience required


  • Proficient with Microsoft Office software, Google Suite, and/or PC programs


  • Ability to interface with cross-functional teams and all levels of personnel/management


  • Highly motivated, organized and able to work effectively with minimal supervision, both independently and in a team


  • Positive, proactive, and flexible


  • Demonstrated skill of shifting approach in response to the demands of a changing situation


  • Ability to prioritize multiple projects and problem-solving skills and following through on issues in a timely manner


  • Effective verbal and written communication skills


  • Willingness and ability to travel (5-10% as needed)


  • Able to lift 20 lbs.



PREFERRED QUALIFICATIONS



  • Bachelor's Degree from ABET-accredited university program


  • 1+ years of document control experience in a mechanical, industrial, manufacturing or related industry


The above statements are intended to describe the general nature of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact 949-988-3500 or careers@montrose-env.com for assistance.


This position requires the employee to be fully vaccinated for COVID-19, unless a medical or religious accommodation is needed. You are considered "fully vaccinated" at more than two (2) weeks after receiving the second dose in a 2-dose series or more than two (2) weeks after receiving a single dose vaccine.



MAKE THE MOVE



From comprehensive air measurement and laboratory services to regulatory compliance, emergency response, permitting, engineering, and remediation, Montrose delivers innovative and practical design, engineering and operational solutions that keep its clients on top of their immediate needs - and well ahead of the strategic curve.We are a fast-paced and dynamic team. At Montrose, you are your own boss, but you will get tons of guidance and plenty of support from talented, super-smart colleagues. Therefore, if freedom, autonomy, head-scratching professional challenges attract you, we'd love to speak with you.


Montrose is an Equal Opportunity Employer. Montrose is committed to providing access and reasonable accommodation in its employment for individuals with disabilities.
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