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Site Leader – Before & After School Child Care at Greater Philadelphia YMCA

Posted in Management 30+ days ago.

Type: Full-Time
Location: Phoenixville, Pennsylvania

Job Description:



The Site Leader is responsible for ensuring consistent implementation of quality programming that supports the unique needs of each child within the structure of the program creating a safe, enriching, and environment for all to thrive. Plan, promote and provide leadership for the Before/After School Enrichment program during the school year and camp during the summer; maintaining program quality in accordance with YMCA, the state licensing agency, Quality Rating System standards, ACA policies and guidelines.



  • Read and be accountable for YMCA Policies, State Licensing Body (PA- DHS / NJ-NJ OOL) regulations, and Quality Rating System standards (Example: NAEYC, Keystone STARS, Grow NJ Kids, ACA).

  • Supervise by being able to identify, SEE, HEAR, DIRECT and ASSIST to ensure the safety of each child in your direct care group at all times. Adhere to small group/ratio established by the state licensing agency. Accurately maintain attendance of the children in your care.

  • Communicate effectively and timely with parents/guardians regarding children's program experience, progress (written as well as verbal). Maintain confidentiality, use sensitivity, and patience at all times.

  • Provide quality Adult/Child interactions through engagement, positive and encouraging feedback, and asking open-ended questions. Maintain age appropriate verbal interaction guidelines at all times; exercising patience.

  • Maintain knowledge of GPY Association policies and procedures, risk management, safety practices and applicable laws.

  • Know the YMCA mission and be able to articulate it.

  • Ensure that centers are maintained with quality learning materials, organized accordingly in labeled containers associated with appropriate Learning Center.

  • Attend team-planning meetings monthly or more as needed.

  • Attend and renew as needed all necessary trainings as reflected in your training plan in coherence with.

  • YMCA Policies, State Licensing Body regulations, and Quality Rating System standards, including but not limited to 6 hours of childcare related trainings annually.

  • Direct and maintain control of environments that build children’s self-esteem. Utilize positive reinforcement techniques for redirection as a form of behavior management.

  • Actively campaign for the Annual Campaign and work to develop donors and volunteers.

  • Conduct/record weekly child observations as well as any related to child behavior concerns or development that may require early intervention with parent/guardian(s).

  • Coordinate, plan, and implement daily child centered and developmentally appropriate learning experiences within YMCA, state licensing and quality rating system guidelines. Adapt the program whenever possible to meet the individualized needs of the children.

  • Maintain operation of the program consistent with YMCA policies, state licensing regulations and Quality rating system standards and initiatives in preparing for annual audits (state inspections and quality rating system assessments).

  • Ensure staff and child records are maintained in accordance with state licensing regulations. Organize and update files while protecting the confidentiality of this information.

  • Ensure accurate maintenance, recording and reporting of daily attendance, mobile emergency contact binders, trip binders and allergy reports.

  • Promote, support, and assist in Y sponsored events.

  • Lead by example and interact with a high level of professionalism and accountability at all times.

  • Supervise and implement the overall program quality in accordance with the policies and philosophy of the Y, ensuring the well-being and safety of the children and staff at all times.

  • Supervise all staff assigned to the site. Manage employee schedules, accurate recording and reporting of time worked (timesheets), arrange coverage to meet required ratios. Provide a minimum of 2 annual written staff observations and evaluations in accordance with YMCA policies, State licensing, and quality rating system standards.

  • Support the Team Leader in other areas required to provide a quality program implementation and exemplification of the YMCA's mission.

  • Prepare and distribute quality, brand compliant, up to date, written communication with the parent/guardian(s) (example: Family Board maintenance, monthly newsletters, program updates, and announcements).

  • Meet deadlines: Ensure monthly lesson plans, weekly and specialized reports, and supply requests are submitted and managed in a timely manner. Plan and manage time and resources effectively.

  • Success will be measured by the degree to which enrollment levels are maintained.


  • Present documentation of achieved degree from an accredited college or university in education or human services related field as defined by state licensing regulations.

  • Verify a minimum of 2 years (2500 hours) of childcare experience.

Essential Duties and Responsibility Addition for All Staff:

In order to ensure the health and wellness of the employees, members, and visitors of the GPY YMCA and all locations where GPY YMCA operates business, in addition to the essential duties and responsibilities listed on your current job description, the following are additional duties and responsibilities that may be assigned at any time where appropriate during the COVID-19 pandemic or any pandemic/communicable disease where the duties are appropriate. These additions are not to be construed as exclusive or all-inclusive and other duties may be assigned and required as needed:

  • Enhanced cleaning in areas where the employee is not directly/normally assigned as well as normally assigned areas. All employees are expected to assist in and support the efforts of the GPY YMCA when it comes to health and wellness for the facility and other locations where the GPY YMCA conducts business. All employees are expected to wipe machines, screens, computers, or anything that is used after they use it, all employees are expected to wash their hands on a frequent basis (recommended every 30 minutes if possible), and use hand sanitizer when hand washing is not available.

  • Temperature Taking/Wellness Questionnaire Taking Assignments

  • Directing Members/Visitors in areas where the employee is both normally and not normally assigned

  • The employee may be assigned to areas other than their normally assigned area as needed to meet organizational needs. Examples of this include, but are not limited to, being assigned areas to count people, help direct flow of traffic in an area, being assigned to a specific area to assist with doors, and any other duty as needed by the organization.

  • All other duties as assigned as it relates to COVID-19 or other communicable disease and/or pandemic. 



All Greater Philadelphia YMCA staff are responsible for the following:

  • Maintaining a clean, well-groomed appearance and keeping in compliance with the Association and Department Dress Code Policy.

  • Exhibit strong leadership skills; possess a passion and commitment to member service and satisfaction, building and maintaining a culture of ensuring excellent Member Experience (MX).

  • Maintaining the safety of all members and staff by identifying and correcting risk situations, and ensuring incident-reporting procedures are followed.

  • Ensuring the overall cleanliness of the facility.

  • A commitment to Diversity and Inclusion.

  • Perform other related duties as assigned.



  • Ensure that children in the care of the GPY and participating programming are kept safe from harm.

  • As a Mandated Reporter you are obligated to report ALL suspicions of abuse or neglect to the requisite state agency.



Ability to express or exchange ideas by means of spoken word to impart oral information and to convey detailed, spoken instructions to staff, members, children, and volunteers accurately, quickly, and loudly. Ability to perceive the nature of sounds by ear; ability to lift and carry 50-75 pounds; ability to maintain body equilibrium to prevent falling. Ability to move about on foot quickly; ability to stoop, kneel, crouch and crawl. Ability to sit or stand for long periods of time. Ability to judge distances and spatial relationships so as to see objects where they actually are and clearly see at 20 inches or less and 20 feet or more.



Exposure to high levels of noise and various environmental conditions.



  • CPR/AED/O2/First Aid obtained through the American Red Cross (valid 2 years)

  • Requisite OSHA online trainings (valid 1 year unless otherwise noted)

  • Mandated Reporter Training (valid 5 years)

  • Additional training and development specific to your role as referenced in onboarding materials.


At the YMCA we value CARING, HONESTY, RESPECT, and RESPONSIBILITY in personal character and behavior and believe that they are essential to attaining our mission. 





Salary: $16.00

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