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Administrative Supervisor at Kleinfelder

Posted in Other 30+ days ago.

Location: Las Vegas, Nevada

Job Description:


Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada and Australia. Built on a foundation of excellence, Kleinfelder is committed to client-focused solutions. Through our depth of experience and thorough understanding of environmental, regulatory, economic, and civic conditions, we identify and address challenges with innovation and common-sense. Kleinfelder's integrated, award-winning experts collaborate with clients to meet their objectives - from project inception through design and execution. Connecting great people to the best work is our purpose - together, we deliver. Kleinfelder is hiring an Administrative Supervisor for our Las Vegas, NV office. This is an exciting opportunity for an administrative career professional seeking to maintain responsibility for all administrative functions of an office in support of project delivery, including accounting, collections, human resources, word processing, general office and personnel management, and on-going client/staff service support. If you are willing to learn new things, have an upbeat personality and enjoy working with multiple personalities, then we encourage you to apply. Experience:
  • 5 - 6 years of experience providing administrative support to various levels of staff including managers and directors.

Experience must include the following:

  • 2 - 3 years of business administration experience and knowledge of applicable laws and regulations required. Must have experience implementing and maintaining compliance with company policies.

  • 1 - 2 years supervisory experience required.

  • Qualified applicants will have experience maintaining office distribution lists.

  • This position requires experience ordering office and kitchen supplies. Must have experience coordinating with property owner, subcontractors, and outside vendors.

  • This role will require understanding how financial information is used to guide business decisions. Experience managing expense reports, developing financial forecasts, and estimating resources is necessary.

  • Advanced knowledge of MS Office including Excel and MS Word is required'

  • Experience with Deltek database preferred Experience working in an engineering environment.

Responsibilities will include, but are not limited to:

  • Timely set-up and maintenance of proposal and project files; ensure work production is in accordance with company standards.

  • Manage HR processes including onboarding new staff, ordering equipment, setting up workspace, tracking milestones, recruitment, events, and maintaining confidentiality.

  • Manage overhead budgets and review expenses.

  • Develop various reports using Microsoft Excel.

  • Review vendor and subcontractor invoices.

  • Provide timesheet support and maintenance.

  • Formatting and final production of proposals and engineering reports.

Education:Associates' degree or equivalent from two-year College or technical school required. Bachelor's degree preferred. Nevada Notary preferred Kleinfelder offers an excellent compensation and benefits package including medical, dental, vision, life insurance, 401(k) plan, and paid holidays. Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans (Compliant with the new VEVRAA and Section 503 rules) NOTICE TO THIRD PARTY AGENCIESPlease note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.

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