Job Description:

Position Type:
Full-Time

Class Category
Classified Staff

Job Open Date
08/23/2021

Job Close Date
11/08/2021

Open Until Filled
No

Initial Screen Date:
11/11/2021

Minimal Qualifications:
* Associate degree (A.S., A.A.) or two-year technical certificate.

* Bachelor's degree preferred.

* Three 3 years of experience in purchasing support or related area.

* Minimum Qualification can be substituted with an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Preferred qualifications:

Preference will be given to individuals who possess:

* Knowledge of procurement principles and practices;* Knowledge of product and service research methods;* Knowledge of applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes;* Knowledge of contract administration and maintenance principles and practices;* Knowledge of accounting practices and processes;* Knowledge of negotiation practices;* Knowledge of basic budgeting principles;* Knowledge of service and material sources and suppliers;* Skilled in using a computer and related software applications;* Skilled in processing requests for procurements;* Skilled in conducting research;* Skilled in preparing and maintaining a variety of records and reports;* Skilled in obtaining and interpreting market prices and trends;* Skilled in developing and analyzing complex solicitations, specifications, and conditions for bids and proposals;* Skilled in interpreting contractual terms and conditions;* Skilled in coordinating and evaluating bid and proposal solicitations;-Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.

Work Hours
Normally scheduled Monday through Friday; however, may be required to work other shifts to include evenings and/or weekends. Schedule subject to change based upon department needs.

Compensation
The annual salary is $48,956. A competitive benefit package is included.

Special Instructions to Applicants

PLEASE NOTE: * Cover letter, resume, and transcripts are required and must be attached to the online application in order to receive any consideration. * Interviews will be conducted by a hiring committee.

Class Summary

This is the second level in the Purchasing series. Incumbents coordinating district-wide purchasing activities. Major duties and responsibilities include: creating quotes, bids and RFPs; collaborating with districtwide personnel in developing purchasing specifications; recommending award of contract; administering districtwide procurement cards such as troubleshooting user accounts, reporting fraudulent activity, ordering new/replacement cards, closing cards, adjust spending limits; reconciling monthly statement through accounting journals; maintain purchase order system including order approval, change and close, and budget check; maintaining and updating purchasing website.

• EOE/M/F/Vet/Disabled

Typical Essential Duties

* Coordinates all operations related to the acquisition of District-wide furnishings; work may involve assigning work to staff; ensuring process and operational efficiency; and ensuring compliance with applicable policies and procedures.

* Prepares quotes, bids, and RFPs; collaborates with District-wide personnel in developing purchase specifications; and makes recommendations for awards; work may involve researching, compiling, and analyzing procurement- and financial-related information.

* Administers District-wide procurement cards; work may involve troubleshooting user accounts, reporting fraudulent activity, ordering new/replacement cards, closing cards, adjusting spending limits, and reconciling monthly statements.

* Maintains purchase order systems; work may involve approving, changing, and/or closing orders; reopening or closing purchase orders; and reviewing budgetary information.

* Prepares and maintains reports, records, forms, and other documentation, and maintains and updates purchasing databases and websites, to ensure timely and accurate documentation, and compliance with applicable laws, policies, and procedures.

* Coordinates with and/or serves as a liaison to staff, faculty, vendors, the legal department, and other internal/external staff, departments, and/or agencies to communicate information, resolve issues, and facilitate departmental operations.

* Performs other duties of a similar nature or level.

* This job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Knowledge

* Procurement principles and practices;

* Product and service research methods;

* Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes;

* Contract administration and maintenance principles and practices;

* Accounting practices and processes;

* Negotiation practices;

* Basic budgeting principles;

* Service and material sources and suppliers.

Skills

* Using a computer and related software applications;

* Processing requests for procurements;

* Conducting research;

* Preparing and maintaining a variety of records and reports;

* Obtaining and interpreting market prices and trends;

* Developing and analyzing complex solicitations, specifications, and conditions for bids and proposals;

* Interpreting contractual terms and conditions;

* Coordinating and evaluating bid and proposal solicitations;

* Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.

Positions Supervised

• No staffing table positions.

Physical Requirements

Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.

Licensing Requirements

None.

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