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Office Administrator/Receptionist at Helix Electric Inc

Posted in Other 30+ days ago.

Location: Los Angeles, California





Job Description:

Office Administrator/Receptionist


Helix Electric, Inc. is one of the most successful open-shop electrical contracting companies in the nation. Helix has expertise with projects in virtually every field of electrical construction - design/build services, industrial and commercial developments as well as government, institutional, communications and utility projects. We possess world-class technical experts who maintain vital, long-term relationships and a high level of credibility with general contractors, utility and power user customers we serve. We have a strong reputation and extensive network of customer relationships and have consistently provided new, cutting-edge product innovations.


Position Summary


Our fast-growing construction team is looking to add to their operations team. Our team is extremely close knit and highly motivated, we are looking to add an individual who works well in a group setting and can adapt and problem solve daily while maintaining an organized and calm work environment. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.


Responsibilities



  • Manage the office and ensure everything is organized and operating smoothly

  • Manage office conference room calendar

  • Monitor level of supplies and handle shortages

  • Answer-transfer incoming calls to the appropriate party

  • Manage travel for local group

  • Sort and distribute communications in a timely manner

  • Create and update records ensuring accuracy and validity of information

  • Maintain office directory

  • Create job site start-up binders

  • Resolve office-related malfunctions and respond to requests or issues


Skills



  • Proven experience as an office assistant/receptionist

  • Knowledge of "back-office" computer system (ERP)

  • Proficiency in MS Office

  • Excellent organizational and time management skills

  • Analytical ability and aptitude in problem-solving

  • Excellent written and verbal communication skills


Benefits:



  • 401(k) matching

  • Company paid Medical Insurance

  • Dental insurance

  • Health Savings Account

  • Company Paid Life Insurance & AD&D

  • Retirement plan

  • Tuition reimbursement

  • Vision insurance


Schedule:



  • 8-hour shift

  • Monday to Friday


Education:



  • High school or equivalent (Preferred)


Experience:



  • Customer service: 2 years (Preferred)


Work Location: Commerce Office



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