At Milliken, our work begins behind the scenes often taking shape in a lab. The molecules and materials we create are transforming lives and experiences around the world. We're a global leader with over 155 years of expertise in research, design and manufacturing specializing in the textile, chemical, healthcare, and flooring industries.

Headquartered in Spartanburg, South Carolina, oureight thousand associates across 46 locationsare a diverse global team of scientists, engineers, manufacturers, designers, thinkers, and problem solvers. People who come to work every day with curious minds and anunwavering commitment to delivering sustainable solutions for our customers and communities.Named to the World's Most Ethical Companies list by Ethisphere Institute for 15 consecutive years, we rally behind a common purpose: to positively impact the world for generations.

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POSITION TITLE

AVIATION OFFICE MANAGER & SCHEDULER

POSITION OVERVIEW

As an Administrative Assistant for Milliken's Aviation Department, you will support the Director of Aviation and Director of Maintenance in a variety of tasks. This position is located at the GSP airport in Greer, SC. Normal work hours are Monday through Friday, 8:00 a.m. - 5:00 p.m. but will require flexibility.

JOB RESPONSIBILITIES

• Enter and update all flights daily in the scheduling system


• Develop and coordinate a security plan as needed for passengers, crew and jet


• Annually conduct training with the GSOC and the aviation department


• Assist in flight tracking and implementing the ERP


• Update pilots and maintenance department with all changes in scheduling


• Handle and coordinate all aspects of flight scheduling including, but not limited to, providing flight time between cities, FBOs used, updating fuel prices, preparing and completing flight sheets, maintaining passenger phone numbers and emergency contact information, and arranging catering when requested


• Coordinate with CEO's office for flight and aircraft maintenance schedules


• Coordinate with the Director of Maintenance to assign aircraft to flights


• Prepare the Trip Code & Cost Sheet with passenger charge numbers and charge back amount for each flight. E-mail a copy of the flight sheets and cost sheets to accounting weekly.


• Prepare and provide POs for all admin and fuel invoices and assign to appropriate function


• Prepare excel work sheet with scheduled weekly flights and e-mail to FBO and Security at RMC.


• Keep a record of all pcard purchases and reconcile at statement end date.


• Prepare new vendor forms if vendors are not in the system


• Participating in safety management system


• Prepare period, year-end, and ad hoc reports for appropriate departments


• Other administrative tasks as assigned

QUALIFICATIONS - REQUIRED

• Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)


• Ability to work independently and with a team


• Prior experience in an administrative support role is preferred


• Prior experience with billing and/or invoicing is preferred

The successful candidate will have strengths in the following:

• Prior SAP experience


• Excellent organization and time management skills


• Strong communication skills - verbal and written


• High level of integrity


• Exceptional customer service orientation mindset

Milliken & Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability.