Job Description:

NEWMARK

About Newmark (Nasdaq: NMRK)

Newmark Group, Inc., together with its subsidiaries ("Newmark"), is a world leader in commercial real estate services, with a comprehensive suite of investor/owner and occupier services and products. Our integrated platform seamlessly powers every phase of owning or occupying a property. Our services are tailored to every type of client, from owners to occupiers, investors to founders, growing startups to leading companies. Harnessing the power of data, technology, and industry expertise, we bring ingenuity to every exchange, and imagination to every space. Together with London-based partner Knight Frank and independently owned offices, our 18,800 professionals operate from approximately 500 offices around the world, delivering a global perspective and a nimble approach. In 2019, Newmark generated revenues in excess of $2.2 billion. To learn more, visit nmrk.com or follow @newmark

JOB DESCRIPTION:

Under limited supervision, provides a wide variety of moderately complex administrative services, including but not limited to, secretarial, data collection, and report-writing tasks specific to the group or individual to which assigned.

May be responsible for the preparation and control of records, statistics, and reports regarding revenue, personnel changes, etc. Assists in the administration of programs, projects, and/or processes specific to the operating unit served. May serves as the administrative liaison with internal and external clients on administrative matters relating to purchasing, personnel, facilities operations, etc.

ESSENTIAL DUTIES :

• Responsible for the booking process of incoming revenue for Utah, Idaho and Reno, Nevada
• Responsible for compliance with deal files and legal documentation required for deal processing
• Prepare deal invoices and statements, as needed
• Responsible for adherence to company's policies regarding revenue and accounts payable/accounts receivable.
• Responsible for cash management (bank deposits) and record keeping.
• Assist with general ledger reconciliation for aged receivables and revenue.
• Maintain accurate and orderly accounting and revenue files.
• Coordinate with assigned staff or department; creating moderately complex correspondence, spreadsheets and visual presentations for projects.
• Answers telephones, providing caller with general information, transcribing messages, and when necessary directing callers to appropriate staff or voice mail.
• Compiles moderately complex documents and information for necessary reports, informational packages and/or presentation materials.
• Serve as member of the admin team on department related projects including but not limited to:
  
  
  • Reviews and distributes mail for assigned staff
  • Ensure assigned office equipment is adequately maintained and secure. Contacts vendors to report service issues
  • Order and maintain office supplies for assigned area. Processes invoices for supply orders
  • Assist in entering A/P invoices into system, copying invoices and detail as needed
  • Provides rotating reception relief during lunch hour, morning and afternoon breaks. May also include coverage for short-term absences of staff due to illness or vacation
  • Events
  
  

SKILLS , EDUCATION AND EXPERIENCE :

• High school diploma or General Education Degree (GED)
• Minimum of 2 - 4 years of previous related work experience
• Proficient in Microsoft Word, PowerPoint, Excel, and Outlook software
• Good proofreading and editing skills; Effective verbal and written communication skills
• Ability to maintain discretion regarding personnel and industry-related matters
• Excellent interpersonal skills
• Must be detail oriented to ensure accurate deliverables, and able to take initiative to meet deadlines
• May perform other duties as assigned

WORKING CONDITIONS : Normal working conditions with the absence of disagreeable elements

NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

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