The primary responsibilities for the HRIS Assistant is the input and maintenance of data in the HRIS system (PeopleSoft) and electronic personnel files (OnBase). S/he will be responsible for the accuracy, efficiency and retrieval of processed data. Working with the HR Operations team, the Assistant aids in carrying out various human resources programs and procedures
Duties and Responsibilities
Prepares and inputs data in HRIS for staff and lawyer new hires, terminations, personal data, salary, position and status changes, etc.
Reviews and verifies source data to determine accuracy and completeness of information; follows up accordingly
Responsible for audits and overall data integrity of HRIS system
Reviews discrepancies in data received, requests clarification or advises supervisor of issues related to data and performs data verification in accordance with firm procedures
Runs and distributes reports
Input documents in electronic personnel files
Processes background checks for new hires
Responds to employment verifications
Processes completed Form I-9 and E-Verify to determine employment eligibility
Review new hire data for accuracy and completeness via Recruiting system
Assists with administration support and testing of HR systems as needed
Assists with various department projects as needed
Performs other related duties as required and assigned
Qualifications
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).
Education and/or Experience:
Required:
High school diploma or equivalent
Strong data entry skills, both alpha and numeric
Working knowledge of Microsoft Outlook, Word and Excel
Preferred:
A minimum of 1 year experience entering data transactions into a system
Bachelor's degree
Ability to type 50 wpm accurately
Prior HR experience
Prior experience with PeopleSoft Human Resources Information System
Other Skills and Abilities:
The following will also be required of the successful candidate:
Strong organizational skills
Strong attention to detail
Good judgment
Strong interpersonal communication skills
Strong analytical and problem solving skills
Able to work harmoniously and effectively with others
Able to preserve confidentiality and exercise discretion
Able to work under pressure
Able to manage multiple projects with competing deadlines and priorities
A self-starter who desires to show ownership and commitment to the job
Sidley Austin LLP is an Equal Opportunity/Affirmative Action Employer.