Location: Morgantown, WV
Title: Administrative Assistant
Schedule (FT/PT): Full Time
Travel Required: None
Clearance: Ability to Obtain

Due to Executive Order 14042, you may be required to provide proof of COVID19 vaccination to qualify for this position

North Wind Group companies (North Wind) are small business leaders in the environmental, engineering, construction, and technical consulting industries. Our wide-ranging capabilities allow us to self-perform nearly all aspects of any given work scope, providing our customers with significant cost savings. North Wind Group is a government contracting holding entity that includes 16 subsidiary companies: General Nuclear Operations, North Wind Construction Services, North Wind Dynamics, North Wind Environmental Consulting Services, North Wind General Contractors, North Wind, Inc., North Wind Infrastructure & Technology, North Wind Portage, North Wind Resource Consulting, North Wind Services, North Wind Site Services, North Wind Solutions, Portsmouth Mission Alliance, Silver Mountain Construction, Weldin Construction, and LBYD Engineers, Inc. The North Wind companies share the same proven corporate infrastructure that has been in place for more than 20 years. This group of companies provides significant flexibility and diversity, enabling us to effectively meet and exceed customer requirements and expectations.

Candidates must be able to meet the standards required to obtain and hold a Secret or Higher US Government Clearance

Job Description

• Develop intra-office communication protocols


• Streamline administrative procedures


• Manage/track vehicle logs and maintenance for company owned vehicles assigned to NE Region


• Maintain proper insurance/registration documentation for corporate vehicles


• Inventory control - order office supplies


• Office administrative staff supervision and task delegation


• Perform front desk receptionist duties as needed


• Provide administrative support to Morgantown office leadership team


• Manage internal visitors (turnaround office space, hotel information, etc.)


• Assist in a support capacity by following up on work in-progress, issues, inquiries, requests or complaints


• Compose and type routine correspondence


• Read and route incoming and outgoing mail


• Organize and maintain file system, and file correspondence and other records


• Process account transactions, where applicable


• Perform assignments with established directives involving knowledge and application of policies and procedures


• Arrange conference calls of various types as requested


• Coordinate various managers' schedules and make appointments when requested


• Compile, store, and retrieve data for the preparation of reports and may type various types of reports.


• Coordinate and arrange meetings, prepare agendas, reserve and prepare meeting facilities, and records and transcribe minutes of meetings both on and offsite


• Arrange and coordinate travel plans and itineraries when requested


• Provide administrative accounting support for the office leadership including submitting travel authorizations, expense reimbursements and credit card logs.

Education

• High School Diploma or Equivalent

Job Requirements

• Minimum knowledge required to perform adequately in this position will require knowledge of specialized rules, procedures, practices, or operations acquired through substantial training or experience.


• Requires moderate interpersonal and communication skills in dealing with others to ensure that customer requests or needs are met.


• Performs duties within scope of general policies, procedures and objectives.


• Analyzes problems and performs needs assessments.


• Uses judgment in adapting broad guidelines to achieve desired result.


• Regular exercise of independent judgment within accepted practices.


• Strong organizational and data management skills.


• Must exhibit qualities of leadership, self-confidence, motivation, decisiveness, flexibility, sound judgment and determination.


• Must be able to utilize multiple word-processing and database applications including Microsoft Office applications (Word, Excel, Access), as well as Adobe Acrobat.


• Current, valid driver's license.


• Strong communication, prioritization and organizational skills.


• Excellent written and verbal communications skills.

North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.

Proof of citizenship will be required as a condition of employment.