Procedural Support (25% = 10% DME, 15% CME)
-Assist and support the Chair (DME) and the Director (CME) in the everyday operations. Responsibilities include special projects, communication, and assisting the faculty and administrators in achieving the mission and goals of DME and CME.
-Direct DME and CME meeting planning, scheduling and organization.
Compose DME meeting correspondence, takes notes, and performs similar administrative tasks.
-Provide administrative support to the Chair of DME and faculty in relation to DME activities. -Support the Chair and faculty of DME plus the Director of CME in travel and expense planning & expense reconciliation.
-Maintain the calendar, appointments, and meetings, for the Chair of DME and Director of CME.
-Communicate with internal and external offices to resolve issues or answer inquiries requiring an in-depth knowledge of the department and university.
-Assist in DME and CME website development; responsible for maintenance and update, coordinating with web development support staff.
-Coordinate and assist the Administrative Director (DME) with department faculty appointments following CART guidelines.
-Organize and maintain faculty vitae, reports, files; manages back-up process in hard-copy and electronic formats.
-Assist in keeping track of FIS efforts from DME faculty. Ongoing coordination of faculty database records for tracking physician CME credit for the previous six-year period.
-Request and collate annual report on DME efforts related to the 4 pillars (Faculty Development, Curricular Innovations, Scholarly Work, and Service).
-Implement and maintain CME accreditation compliance policies/procedures to assure that Stritch School of Medicine (SSOM) remains an institution accredited by the Accreditation Council for Continuing Medical Education (ACCME).
-Participate in ACCME self-study process and prepare required materials and assure files kept current and compliant.

Faculty Development Programs (25% = 20% DME, 5% CME)
-Schedule and manage DME faculty development conferences, workshops, and activities in direct support of the DME Chair/Vice-Chair and faculty.
-Coordinate awarding continuing medical education credits, following CME guidelines and requirements.
-Work directly with the DME Chair and faculty in the coordination of faculty development programs. -Assist in the efforts of the conference directors, working collaboratively with department staff, in all conference planning activities sponsored by DME; which would include mailings, duplicating/distribution of handouts and room, catering, and presentation scheduling.

Fiscal Administration (10% = 5% DME, 5% DCME)
-Prepare all DME and CME financial documents; accounts payables, initiates transfers, reconcile accounts, prepare expense reports, trouble-shoot expense issues; supporting the Director of Administration (DME and CME).
-Manage DME and CME ProCard, including coordinating purchases and monthly reconciliation. -Utilize institutional software in support of business operations.

Research Administration (10% = 5% DME, 5% DCME)
-Support and conduct medical education research as requested by DME faculty. Manage research database in preparation for statistical analysis (e.g. REDCap, SPSS, Nvivo, Atlas TI).
-Collate and prepare analytics of CME activity to address quality improvement assessment and needs for the Division.
Technology and Innovation (30% = 10% DME, 20% DCME)-Work directly with the DME Chair and faculty in the creation and coordinated support of innovative faculty development programs.
-Manage DME educational initiatives related to SSOM electives, medical education journal club, undergraduate and graduate medical education interest groups, facilitating recording and editing of faculty development videos, and other related technologies.
-Handle registration, enter faculty effort and report confidential grades to registration and records for multiple SSOM DME electives.
-Assist faculty supervisors of DME SSOM electives by setting-up Sakai sites, scheduling rooms, entering dates to the UME calendar, ordering food and technology assistance.-Support the onboarding, implementation, editing, and maintenance of learning management system for CME.
-Facilitate the repository of enduring materials and assure necessary paperwork completed as it relates to copyright, intellectual property, and other related documentation deemed necessary.
-Create, update, and maintain educational program activity schedules, individual participant education records, and audit programs for accreditation compliance through CME Tracker.
-Provide customer support to assist users experiencing routine technical requests issues related to creating a new account, software updates, and troubleshooting login issues.
-Assist with streaming, recording, and editing of events supported by DME and CME.
-Assist with DME's social media accounts.
-Assist with other duties, as assigned.