Position Summary

The Facilities Manager oversees the management of following programs: shipping and receiving operations, GSA vehicle fleet, salvage excess property program, Department of Transportation (DOT) Commercial Driver Program and the property management program. Additionally, the Facilities Manager oversees the functioning of the leased building systems including mechanical, electrical, fire/life safety, plumbing, and waste management by working directly with each building landlord. Facility Manager reports to the Director of Facility Support and Safeguards and Security.

Essential Duties/Responsibilities (may include, but are not limited to):

• Directs, supervises, and evaluates department staff


• Ensures staff receives training related to specific job tasks and responsibilities


• Schedules and coordinates maintenance with landlords for building and grounds upkeep and repair


• Responsible for ensuring safety, electrical, plumbing, heating, air conditioning, and ventilation services are addressed.


• Serves as administrator responsible for facility safety and meeting physical ADA compliance standards, works closely with safety and facility landlords.


• Manages and oversees the GSA fleet vehicle program ensuring the required reports, monthly/annually, and vehicles are maintained per the GSA guidelines. Additionally, manage non-GSA vehicles, over the roadway heavy equipment.


• Implement, coordinate, and manage a compliant Department of Transportation Commercial Driver Program.


• Manages and oversees shipping/receiving activities at central receiving location ensuring received items are accounted for in the inventory control system and transported to the owning organization in a timely manner.


• Implement coordinate, and manage the N3B inventory control system for material shipped and received through the shipping and receiving.


• Manages and oversees the Property Management Program. Ensure accountable property has been inventoried and accounted for as required by the Code of Federal Regulations and Department of Energy Orders. Additionally oversees and manages the salvage of excess items through the appropriate means.


• Collaborates with the operational organizations to identify needs and improve processes to further goals.


• Contributes to strategic planning by evaluating and projecting future facility needs and proposing options to achieve them


• Performs other related tasks as requested

Minimum Qualifications (Knowledge, Skills, Abilities):

• Experience hiring facilities support staff


• Experience coordinating with landlords repairs and maintenance


• Experience setting and enforcing a facilities budget


• Experience ensuring compliance with safety and sanitation regulations


• Ability to manage complex programs that require coordination with internal and external customers


• Strong leadership and communication skills


• Management experience


• Computer proficiency


• Excellent organizational abilities

Education and Experience Required:

Bachelors' degree combined with 14 years' relative experience. Experience should include a minimum of 6 years of management responsibility. A combination of education and relevant experience wherein the knowledge, skills, and abilities to perform the position's duties and responsibilities have been adequately demonstrated is acceptable.

Education Equivalency: 2 years of relevant experience for 1 year of college.

Business Associations:

Interacts with senior management and others concerning matters of significance to the company. Conducts business and technical briefings for senior and top management and for external representatives.

Impact:

Decisions have a serious impact on the overall success or failure on area of accountability. Erroneous decisions or recommendations may cause critical delays or modifications to company projects or operations causing substantial expenditure of time, human resources and funds.

Working Conditions and Physical Requirements:

Normally assigned to perform work in an office environment. Only electrical hazards and other minor potential hazards normally found in an office environment are anticipated. Job performance requires adequate visual acuity and manual dexterity for meeting the requirements of the discipline. Office work environment.

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