OurAdministrative Assistant provides direct support to the Senior Director of Facilities, Operations Finance and Instrument Solutions in the form of calendar management, expense reporting, travel arrangements and meeting support. As well as work on multiple projects as assigned. Excellent organizational, tracking and follow up skills will be very important in this role.

To be successful in this role you will need to be a master multi-tasker with the ability to shift priorities often without being flustered. You will have a fine attention to detail and take pride in checking items off your list. Excellent communication skills, both written and verbal are a must. It is critical to have a can-do attitude with a focus on being positive and providing solutions. Excellent customer service skills are imperative. You will be tech savvy, with the confidence to be able to help troubleshoot things like video conferencing issues or meeting room audio visual challenges.

In the role of an Administrative Assistant

* You will maintain manager's calendar including meeting set-up, travel arrangements, preparing meeting agendas, determining and shifting priorities, resolving scheduling conflicts, etc.
* You will design, format and update presentations, non-routine correspondence and resource manuals.
* You will prepare, update and maintain spreadsheets, databases and reports.
* You will plan and coordinate department wide meetings and special events including catering, technical equipment set up, awards and recognition, etc.
* You will perform routine administrative tasks including phone coverage, ordering office supplies, distributing mail, filing, photocopying, faxing, etc.
* You will prepare and distribute routine correspondence including memos, organizational charts, phone rosters, contracts, forms, etc.
* You will prepare and process purchase orders, invoices, check requests, expense reports, etc.
* You will coordinate and assist with hiring process including scheduling interviews, new hire paperwork, offer letters, etc.
* You may develop and maintain department site on the Intradexx.
* You will coordinate budget preparation, monitoring, analyzing and reporting.
* You may mentor and/or direct work of other Administrative Assistants, temporary employees and interns.
* You will back-up other Administrative Assistants as needed.
* You will coordinate and/or lead special projects as assigned.
* You will perform other duties as assigned.

Schedule:

• This is a full time (40 hr/wk) position


• The schedule would be set around the business needs of 8 am - 5pm and occasionally may include extended business hours quarterly. Reliable and dependable attendance is an essential function of the position. Adherence to attendance- related policies and expectations is critical to this position.


• This position can be based out of our Westbrook ME location. However, due to the current COVID -19 pandemic, our Administrative Assistants are temporarily working from home full-time. Post COVID-19, we will wantspecialists a commutable distance from the Westbrook, ME office.As a result of our current virtual environment, our new hire onboarding, training, and support will also be virtual wherever possible. Our employees' safety and well-being are top of mind for us and we are continuously working with our team to ensure an engaging employee experience.

What do you need to succeed?

* You will possess the ability to use discretion and handle confidential information
* You will possess effective communication skills both written and verbal
* You will possess strong interpersonal skills; ability to interact with all levels of management
* You will possess strong organizational and project coordination skills
* You possess the ability to multi-task and prioritize
* You will possess the ability to work independently and as part of a team
* Strong Computer skills: MS office - Word, Excel, Outlook, PowerPoint and Visio
* You will possess the ability to operate standard and specialized office equipment

Why IDEXX

We're proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from diseases. We have customers in over 175 countries and a global workforce of over 9,000 talented people.

So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement.

Let's pursue what matters together.

IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.