Position OverviewThe Office of Human Resource Management (HRM) at the University of Kansas is seeking an Organizational Design Analyst to work with leaders in formalizing results from organizational assessments and/or reorganization requests. This position will have the opportunity to partner in organizational assessments, analyzing structure redesign options for optimal efficiency and effectiveness as well as alignment with the University strategic plan, look at required compensation factors, and assist with implementation and change management objectives. The analyst will work collectively with members of the HRM Talent, Compensation, and Learning and Development teams along with senior leadership to ensure that the strategy and design of the future organization is shaped according to the vision of the organization. Job DescriptionOrganizational Workforce Planning & Design (45%)
Guide business leaders through strategic organizational design processes by conducting organizational analyses, defining organizational design goals, and advising on how to align the team's strategy, work processes, structure, roles, metrics and talent management practices. May design, create, deploy and assess workforce surveys and provide data analysis and reporting on results.
Apply strong research and analytical skills to define, collect, and analyze data, establish facts, draw valid conclusions, and make logical decisions on current state
Conduct benchmarking research to assess current organizations against best practice organizations and practices
Provide guidance and coordination across enterprise-level, cross-functional and/or cross-departmental to build alignments and efficiencies in work process and design
Design future state recommendations and plan - organizational change journey, organizational design blueprint and model, structure, spans and layers review, compensation activities, role recommendations, and implementation plan.
Coordinates with Sr. Compensation Analyst regarding specific recruitment requests that could impact organizational structure(s).
Define and measure success metrics and monitor change progress
Integrate organization change plan into overall project efforts and plan to track socialization and agreement through organization assessment and implementation process
Organizational Assessment Activities (30%)
Works with Learning and Development on the design of organizational assessment tools to assess current state, structure, unit functions, reporting lines, roles, KPI's, reporting methods, etc. May participate in conducting interviews, managing focus group discussions, etc.
Outline change management and communication recommendation and plan to socialize process and build buy-in through design and development process
Partner with leadership to define future vision, change strategy and journey, targets, and attainable goals - assess desired future state aspirations
Build and maintain strong cross- functional relationships to successfully partner with other units and staff to improve effectiveness and achieve positive results.
Works with recruitment, compensation and appointment teams to communicate action plan to ensure that surrounding activities are enacted smoothly and efficiently.
Partner with Employment and Organization Development functions on large reorganizations to streamline processes of organization design and change implementation. Participate in cross-functional reorganization design meetings to achieve positive results for reorganizations of all sizes.
Track and report issues, project management tasks. Determine escalation approach with leadership, both within and outside of the project.
Other Duties as Assigned (5%) Position RequirementsAuthorized to work in the U.S. without sponsorshipPosition is designated as hybrid but may be required to report in-person for the first six months for training, organizational assessment activities, etc.
Position Required Competencies: Communicates clearly and directly, is approachable, relates well to others, engages people and helps them understand change, provides and seeks feedback, articulates clearly, listens activelyAchieves results through teamwork: Is open to diverse ideas, works inclusively and collaboratively, holds self and other accountable, involves others to accomplish individual and team goalsMaintain a strong knowledge of department and university processes to ensure that organization design opportunities can be readily identified and addressed.Plans and organizes well, sets a clear and simple course of action, stays focused on the most important priorities, has the ability to visualize and plan for the future. Required Qualifications
Bachelor's degree in Human Resources, Organizational Development, Psychology or a related field.
3 years of related experience in designing and or implementing organizational development processes.
Experience with organizational design models, methods, OD tools.
Demonstrated experience in research and/or analytical skills as identified through application materials, interview, and references.
Experience in facilitating teams, focus groups, meetings of various sizes.
Strong written and verbal communications skills as identified through application materials, interview, and references.
Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Teams.
Master's degree (Human Resources, Business, Industrial-Organizational Psychology, or related field).
5 years of related experience in designing and or implementing organizational change
Experience working in organizational design for a large company, college/university, large consulting firm or similar setting.
Experience in coaching individuals and teams.
Proven ability to execute executive-level oral and written communications (briefings, presentations, and strategic documentation).
Lean Six Sigma Certification
Experience in creating workforce surveys, analyzing and reporting results.
Experience utilizing Qualtrics or other survey software tools.
Experience with virtual software platforms such as Mural, Zoom, etc.
Experience in conducting industry related benchmarking.