Research Administrator II at Michigan State University

Posted in Other 2 days ago.

Location: EAST LANSING, Michigan





Job Description:


Job no: 737747

Work type: Support Staff

Pay Grade: 12

Major Administrative Unit / College: College Of Agriculture And Nat Resources

Department: Water Research Institute Anr 10002916

Sub Area: AP- Professionals

Salary: 49130.00

Location: East Lansing

Categories: Administrative/Business/Professional, Research/Scientific, Administrative Professionals- AP, Full Time (90-100%), Union
Position Summary

The Institute of Water Research (IWR) is seeking collaborative, energetic, and creative candidates for the position of Research Administrator. The successful candidate would assist with managing pre-award administration, research support, post-award administration, and compliance supervision.


Job responsibilities include, but are not limited to:


Pre-award Administration



  • Assist with preparation of background information for research proposals, oral presentations, and writing/editing research proposals.




  • Assist with grant and budget development, including preparation of budgets and budget justifications to include review of current and planned salaries and effort of budgeted personnel.




  • Coordinate timely submission of proposals with MSU Office of Sponsored Programs and to prospective sponsors to meet deadlines.




  • Assist in coordination of multi-partner proposals, including co-investigator agreements and data-use agreements.




  • Functions as a member of the team to assemble research proposals; reviews grant proposals for completeness and accuracy




  • Research Support



  • Assist other research administrators and staff to meet project development needs, including the recruitment of staff and graduate students.




  • Serve as liaison between sponsors/funding sources and primary investigators (PIs), including assisting with the preparation of quarterly reports to sponsors and reports




  • Participate in other supportive processes, including management of travel for IWR staff and acting as a point of contact for external organizations and media.




  • Assist in management of facilities, vehicle and equipment, including overseeing purchase of all IWR supplies and equipment.




  • Assist with compiling/summarizing data and relevant literature for reports and technical articles.




  • Assist with preparing/editing documents and manuscripts for publication in popular magazines, book chapters, and scientific journals.




  • Assist in coordinating weekly IWR activities, such as lab meetings.




  • Post-award Administration



  • Assist with administration of budgets, including monitoring expenditures and budget analysis, to ensure project management is in accord with policies of the sponsor and MSU.




  • Assist with annual planning for staff salaries across funded projects.




  • Assist in management of grants, including tracking payments and invoicing sponsors, establishing subaward or other agreements in conjunction with IWR administrative support




  • Coordinate with various offices, to establish the initial appointment of graduate students, post-doctoral associates, and manage the ongoing appointment process.




  • Project Closeout and Compliance Supervision



  • Manages project account closeout activities in conjunction with IWR administrative support; develops final reports and provides analysis of project logistics.




  • Plans for closeout projections and organizes closeout procedures with PI and IWR administrative support as needed.




  • Works with PI to submit final reporting by established deadlines.




  • Provide organizational oversight for compliance with the Institutional Animal Care and Use (IACUC) and Human Protection Institution Review Board (IRB); ensure compliance with university travel regulations.




  • Provide oversight for compliance with training policies for Responsible Conduct of Research.




  • This is an end-date position funded for one year from date of hire with possible extension contingent upon funding renewal.



    Unit Specific Education/Experience/Skills

    Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business administration, Finance, or a Natural Sciences research-related field; one to three years of related and progressively more responsible or expansive work experience in research administration including the area of pre- or post-award processes, or related field such as regulatory administration; or an equivalent combination of education and experience. This job requires completion of Essentials of Research Administration (MSU Certificate) or equivalent within one year of hire.



    Desired Qualifications

    Candidates should have knowledge equivalent to that which normally would be acquired by completing a Bachelor of Science degree in related natural sciences field or administration.


    Successful candidates should have experience in managing grants and understanding of accounting and budgeting; be highly organized and proactive in reviewing and managing existing grant awards.


    Three to five years of related and progressively more responsible or expansive work experience in pre-award and post-award administration and research support.

    Equal Employment Opportunity Statement

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

    Together-we-will StatementThe university is requiring all MSU students, faculty and staff to be vaccinated against COVID-19 with limited exceptions. Learn more at: https://msu.edu/together-we-will/Work Hours

    STANDARD 8-5

    Description of End Date

    This is an off-dated position funded for one year from date of hire with possible extension contingent upon funding renewal.

    Bidding eligibility ends 10/12/2021, at 11:55 PM


    Advertised: Oct 6, 2021 Eastern Daylight Time

    Applications close: Oct 19, 2021 Eastern Daylight Time



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