Administrative Support I at Stetson University

Posted in Other 10 days ago.

Location: DeLand, Florida





Job Description:

Administrative Support I Tracking Code738-280 Job Description

Works as part of the Administrative Assistant Pool for the School of Business Administration and supports the activities of the Dean's Office, the Centers and Programs that report to the Dean as well as provide support to the School's faculty members and students. Work activities may be both generalized to the School of Business, as well as more specific to, an academic department or center/program or individual faculty, depending on projects and deliverables. Applicants must be firmly committed to inclusive excellence and supporting our community effort to nurture the potential of individual students to lead lives of significance and to prepare each student to meet the challenges of shaping the future-locally, nationally, and globally.




ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:



  • Perform specialized clerical and technical administrative tasks specific to an area of assignment or project

  • Act as an administrative point of contact for multiple members of the School's leadership team and faculty members, routing and processing various administrative tasks with quality and efficiency

  • Respond to various inquiries from faculty, students, and stakeholders in person, via phone, and through written correspondence

  • Act as the front line of the office

  • Act as a liaison to other campus resources

  • Prepare and process financial (check/purchase) requisitions in order to procure necessary memberships, subscriptions, supplies, and services

  • Utilize current technology tools to prepare and edit a wide range of material including, but not limited to, reports, correspondence, budgets, memos, and emails; maintains appropriate levels of confidentiality involved with same

  • Able to book travel and organize travel itineraries; familiarity with web-based travel booking preferred

  • Utilize Outlook calendar to arrange appointments/meetings

  • Provided support for event and gatherings involving faculty, staff, and guests of the School of Business Administration

  • Able to take and transcribe meeting minutes

  • Ability to lift and deliver small packages and parcels (up to 20lbs)

  • Performs other site and position specific functions as assigned




Minimum Education: High School Diploma/GED

Required Skills

  • Strong focus on problem-solving and issue resolution with emphasis on quality service

  • Ability to organize a large scope of work materials and easily retrieve and provide updates on various deliverables

  • Ability to independently prioritize deliverables to ensure timely turnaround and deadline compliance

  • Excellent written and oral communication skills

  • Flexible approach to work assignments with demonstrated high-level of learning agility and the ability to multi-task

Required Experience

  • High School diploma or equivalent

  • Experienced in Windows based technology with specific use of Microsoft Word, Excel, PowerPoint, and Outlook



Salary Grade: 4


Completed COVID-19 Vaccine status required

Job Location DeLand, Florida, United StatesPosition TypeFull-Time/Regular
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