Senior Analyst, Post Award Accounting and Reporting at Wake Forest University

Posted in Other 11 days ago.

Location: Winston-Salem, North Carolina

Job Description:

Job location: Winston Salem, NC

Employment Type: Full-time
Posted data: 2021-10-06
Req: R0003931
Please note:

  • Additional documentation must be added at the bottom of the third screen under the "My Experience."

  • Internal candidates must apply via the internal career portal. Do not proceed with your application from this website.

  • DO NOT complete the application without the required attachments as you will be unable to edit your application.

** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.
Job Description SummaryThis position serves to provide oversight and facilitate post award administration and compliance over the life cycle of department grants and contracts. The Senior Analyst, Post Award Accounting and Reporting is responsible for ensuring compliance with sponsor regulations, safeguarding project funds, maximizing the university's cash flow position via timely and accurate billing, collections and resolution of budget overruns, maintaining good relations with sponsoring agencies and
university staff, and facilitating the progress of sponsored projects for principal investigators and Grant Contract Managers.
The position provides support to researchers, departmental and center/institute administrators, and central office functions regarding allowability, allocability, and transactional processing on sponsored programs‐related programmatic needs. The support includes providing guidance on policy in addition to completing appropriate documents, initiating transactions, and shepherding operational needs through administrative processes. The position aids researchers in coordinating activities of
the sponsored program. The position works cooperatively and collaboratively with other units in the University to provide seamless support to researchers for all sponsored programs‐related needs including budgeting of sponsored award and communication of all grant terms and conditions to the researcher. The Senior Analyst, Post Award Accounting and Reporting may perform a range of other duties within the University, as needed, but are distinguished by their expertise in compliance
and grants administration.
Job Description

Essential Functions:

 Assist with the University's relationships with external sponsors (both domestic and international).
 Assist with answering inquiries from the campus community to address business, operational, accounting, and reporting needs.
 Assist with implementing changes in accounting, regulations, and compliance requirements impacting higher education.
 Review and approve invoices to ensure appropriate spending on grants for compliance with all applicable federal and state regulations including but not limited to allowability. Identify irregularities and work closely with PI and Grant Contract Managers.
 Submit reimbursement billings in a timely manner to appropriate contacts at each granting agency based on the federal or sponsors guidelines and maintain correspondence to ensure timely receipt of reimbursement.
 Monitor sponsored project activity, including cost overruns, cost sharing and unallowable/administrative expenses, throughout project lifecycle to ensure compliance. Work collaboratively with department administrator to review costs for allowability, allocability and reasonableness, and to ensure compliance with sponsor's requirements and university's policies. Work with departments and process partners to resolve issues.
 Review and approve incoming subrecipient invoices as well as maintain risk assessment documentation on all subrecipients.
 Perform annual subrecipient monitoring activities to ensure compliance with federal guidance and institutional policies.
 Perform reconciliation and overall analysis of expenditures, final award closeouts for assigned departments or sponsor award range. Ensure final report/final invoice is/are submitted timely to meet sponsor's requirements.
 Provide technical expertise and expert knowledge of grant and accounting procedures, university policies and sponsor regulations. Engage in analysis of existing systems and make recommendations for improvement, lead testing and enhancements
 Comprehensive understanding of applicable federal regulations, sponsor requirements, and University policies such as OMB A‐21, OMB A‐110, and Cost Accounting Standards.

 Develop and maintain institutional policies and procedures related to federal, state, and other sponsored research organizations.
 Assists with report specifications and testing of reports. Ensures reports function efficiently and securely.
 Solves problems associated with accuracy of financial information and grant related matters.
 Prepares journal entries as needed.
 Supports of the annual financial audit process and preparation of data files for auditors.

Required Education, Knowledge, Skills, Abilities:

 Bachelor's degree with three to six years of finance, accounting, or grant administration experience, preferably in an academic or research environment.
 Ability to access and present information to University employees, faculty, and senior leaders.
 Extensive knowledge of grants management, Uniform Guidance FASB, and other pertinent regulatory standards.
 Understand the role of research funding in supporting the University's educational mission and strategic goals.
 Be proficient in the use of MS Office: Word, Excel, Access (to the extent of your assigned job duties), Adobe Acrobat, Workday & Cognos.
 Ability to interpret and analyze financial data; ability to analyze issues and propose viable solutions.
 Strong organizational and problem‐solving skills.
 Ability to work independently and to prioritize workload; ability to manage multiple tasks under pressure and have excellent time management skills.
 Excellent interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
 Comfortable with new technologies and proven ability to acquire knowledge of new systems in a short period of time. Ability to understand system design and flows.
 Requires extensive contact with the campus community as well as subsidiary organizations.
Preferred Education, Knowledge, Skills, Abilities:
 Prior experience in sponsored programs and contracts administration
 Knowledge of Microsoft Excel, PowerPoint, and Access
 CRA, CFRA certifications preferred
 Experience in grant review and management.


 Responsible for own work.

Additional Job Description

Wake Forest University requires proof of full vaccination with an FDA approved or authorized COVID-19 vaccine for all positions posted on or after September 13, 2021. Wake Forest University requires that you provide satisfactory proof of full vaccination status to Human Resources within three days of your hire date. You must also maintain full COVID-19 vaccination status, as classified by the CDC, during your employment at Wake Forest University.

Consistent with federal, state and local law, Wake Forest University will consider accommodations for disability- and religious-based reasons unless providing an accommodation would result in an undue hardship to the University.

If you seek an accommodation from the vaccination requirement for disability- or religious-based reasons, you should contact Human Resources.

Time Type RequirementFull timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

ke Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.

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