Coordinator Employment at University of North Florida

Posted in Other 2 days ago.

Location: Jacksonville, Florida

Job Description:

Job Title:

Coordinator Employment

Position Number:


Requisition Number:


Position Type:

Administrative Non-Exempt

Class Code:


Time-limited through:


Type of Appointment:


Faculty Position Sub-Type:


Length of Appointment:


Internal Recruitment?:


Working Hours:

8:00 am to 5:00 pm


Human Resources


Administration & Finance Office


Administration & Finance



Approved Hiring Salary Range:

$35,000 to negotiable

Pay Basis:


Equal Opportunity:

In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.


UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.

Faculty Initiatives:

The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.

General Description / Primary Purpose:

The Coordinator Employment, under the direction of an Assistant Director or above, assists in the design, development and implementation of the recruitment and employment function. Recommends policies and procedures to ensure effective coordination of related processes and programs.

Job Function:

Coordinates recruitment for all positions for specified areas of University; tracks, reviews, finalizes, and grants approval of recruitment requests and recruitment plans for employees. This includes the process of reviewing search committees and interview pools for diversity as well as collaborating with departments to ensure diverse recruiting. Review requests for accuracy and compliance; Approve postings; Assist with completion and process; Serve as resource to troubleshoot OASys related inquiries for applicants and University constituents; Review and approve user accounts; Review applicants; Ensure appropriate identification of qualified applicants (internal applicants, Vets, etc.); Functional in all recruitment aspects of the PeopleAdmin system. - Background Checks - Ensure completion and compliance for all new hires and individuals participating in any university approved camp.; document and prepare appropriate notification to candidates and hiring officials as necessary. - EPAF - Review daily EPAFs, complete process, and troubleshoot errors. Prepare and update EPAF documentation; train constituents. - Facilitate HR's portion of Welcome to the Nest. - Responsible for recruitments, onboarding of international student new hires, data entry of part-time faculty and graduate assistant contracts and the posting of all jobs. - Employment Offers - Prepare and present offers of employment. - Payroll paperwork processing for new employees - ensures proper documents are received and complete. Coordinate required documentation needed for non-faculty employee personnel files. Ensure payroll packets for new hires are prepared. - Follow-up and Maintain I-9 system - Ensures electronic I-9 process for new hires on campus and at remote locations is completed; E-Verify as needed. - Immigration - Familiar with immigration processes; review status of new hires, notifying appropriate departments of re-verification dates. -Review HR Electronic In-box - respond or route inquiries appropriately. -Provide recommendations and assist in the implementation of personnel policies and procedures. -Develop and maintain employment reports (background checks, time to fill positions etc.,) -Participate in departmental system upgrades and electronic form development as applicable to the job function. - During declared campus emergencies, this position may be required to perform specific job related duties at a designated off campus location or place of residence.

Marginal Functions:

- Train and assist front desk services. - May train and assist student workers on the maintenance and set up of employee files and HR Processes. -Serve as backup to other Employment Coordinators; HR Associate and front desk functions. Additional hours may be required during peak periods. -May assist with special projects for the office as needed. Other duties as assigned.

Required Qualifications:

A Master's degree from a regionally accredited college or university in a directly related area of specialization; or a Bachelor's degree from a regionally accredited college or university and two years of experience directly related to the job functions.

Faculty Position Required Qualifications:


Departmental Requirements:

Ability to interpret policies and procedures. Excellent oral and written communication skills; strong analytical skills and the ability to make decisions. Must have a strong and verifiable record of effective customer service and teamwork skills.

Statement(s) of Understanding Definition:

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a "Responsible Employee" pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator.

Required Licensure or Certification:


Machines/Equipment used regularly:

OASys 45%; Banner 45%; MS Office 10%

Anticipated Start Date:


Job Posting Date:


Application Review Date:


Open Until Filled:


Point of Contact Information:

Calena Gray (904) 620-2917

Hiring Official:

Calena Gray

Location if not Jacksonville:

Jacksonville, FL

Special Instructions:

Applicants must complete an online application, as well as upload supplemental documents, at in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position.

Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Calena Gray at (904) 620-2917 or at


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