Research Support Specialist - College of Dentistry-Iowa Institute for Oral Health Research at University of Iowa

Posted in Other 2 days ago.

Location: Iowa City, Iowa

Job Description:

The College of Dentistry's, Iowa Institute for Oral Health Research (IIOHR) has an opening for a full-time Research Support Specialist responsible to support research activities in the Iowa Institute for Oral Health Research and the College of Dentistry by reviewing funding opportunities; assisting in grant proposal preparation and submissions; pre-award and post-award administration and submission; and operational and regulatory compliances with UI policies, state, and federal laws for a complex and broad category of opportunities and faculty backgrounds. For a full job description, please send an e-mail to

Grant Exploration and Development

  • Prepare, navigate and administer grants and contracts (including NIH grants, private industry, foundations, and academies).
  • Support multiple research studies and proposal applications simultaneously.
  • Review sponsor submission guidelines for submission compliance and inclusion materials.
  • Prepare and recommend budgets for application process.
  • Assist, prepare, and upload files for Cayuse submission and other electronic submission mechanisms.
  • Prepare and submit Routing Forms.

Post-Award Administration/Financial Responsibility

  • Verify terms and conditions of all external awards.
  • Resolve post-award issues including regulatory compliance and other administrative issues.
  • Process investigator/HR efforts on external sponsor awards.
  • Assist in preparation & submission of annual progress reports (including RPPR's) to external sponsors.
  • Prepare JIT documents and verify inclusion of all required documents.
  • Prepare and process outgoing subaward contracts for PI awards.
  • Independently prepare and submit financial and material reports and schedules for individual faculty, the University, and granting agencies.
  • Monitor budgets, establish fiscal controls, prepare fund allocations to comply with internal and sponsor deadlines. Prepare financial summary reports monthly.
  • Analyze, monitor and report financial data, information and reports utilizing University databases, BI reports, SA3's, Grant DSS, & EFR's.
  • Initiate and/or approve routine financial transactions.


  • Monitor expenditures for compliance with contract/grant terms in accordance with agency spending policies, sponsor policies, University policies, and state and federal policies.
  • Perform specialized queries of expenditures not passing through workflow, then review for approval based on various funding agency spending requirements.
  • Monitor and approve expenditures against fund allocations for a variety of award types & prepare adjustments accordingly.

Operational/Administrative Support

  • Perform other administrative support tasks in support of the research projects (e.g. organize and facilitate meetings/events and respond to inquiries).
  • Provide administrative support for award closings at Project End Dates with GAO.
  • Assist with faculty orientation and education of new sponsor and University electronic processes.

External Communication and Negotiations

  • Liaison with external funding agencies related to supporting the research.


  • May provide functional supervision to staff and students.

Research Support Specialist - PRM2 (Regular P&S)

College of Dentistry - Iowa Institute for Oral Health Research (Dental Research) (Iowa City, IA)

Salary: $42,984 to commensurate (Pay Grade: 4A)

Schedule: Monday - Friday, 8:00am - 5:00pm


  • Bachelor's degree in Accounting or equivalent, or an equivalent combination of education and experience.
  • 1 - 3 years relevant experience working with externally funded grants and grant submissions.
  • Excellent written and verbal communication skills.


  • Experience with NIH Grants policy and procedures.
  • Experience with Cayuse proposal submission system.
  • Experience with NIH eRA Commons as a delegate.
  • Experience with University of Iowa Routing Forms.
  • Experience with NIH RPPR's.
  • Experience with NIH Training Grants and Training Grant Tables.

In order to be considered for an interview, applicants must upload (and mark as "Relevant File") to their submission: cover letter, resume, and 3 names of professional reference.

Job opening are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact

Successful candidates will be subject to a criminal background check.

Additional Information
  • Classification Title: Research Support Specialist
  • Appointment Type: Professional and Scientific
  • Schedule: Full-time
  • Pay Level: 4A
  • Starting Salary Minimum: 42984
Contact Information
  • Organization: College of Dentistry
  • Contact Name:
  • Contact Email:

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