The University of Iowa Hospitals and Clinics Department of Surgery, is seeking a Secretary II (GB51) to support faculty and staff associated with the Vascular Surgery Division. This individual will enhance the effectiveness of the team by providing clerical and administrative support to faculty and staff as well as assistance to the Vascular Surgery clinical team.
Position Summary: The Secretary II under general supervision, performs secretarial work such as composing routine correspondence, maintaining records, and obtaining and providing factual information requiring knowledge of the policies and procedures of both the assigned and related work areas. Duties involve the use of personal computers, computer terminals, and a variety of software and/or conventional office equipment.
Provide secretarial support for the daily operations of the Division of Vascular Surgery. Answers telephones, take messages and transfers to applicable staff.
Serves as the primary contact for the Division of Vascular Surgery inquiries and/or requests.
Greet visitors, open, distribute and process divisional mail; compose and send correspondence and in-person communication to answer questions and inquiries or refer to appropriate other areas for assistance.
Manage complex schedules and travel logistics for the Division of Vascular Surgery. Reconcile calendars with OR schedule in EPIC daily.
Maintains faculty calendars and assists with scheduling meetings, coordinating with clinical staff for clinical obligations.
Edits all written documentation; makes copies; files; processes clinical notes for distribution within EPIC.
Evaluate and prioritize requests and exercise discretion and judgment in providing confidential information to appropriate parties.
Initiates and processes purchases, and pays invoices. Maintain and orders supplies and distributes them for the Department of Surgery.
Maintains record of professional memberships, licenses, CV's/APR, and certifications, prepares renewal paperwork and payments as needed.
Reconciles purchasing card. Processes travel requests for UIHC-related business. Processes reimbursement requests and e-vouchers.
Complete FMLA/STD paperwork and route further as needed, process and track.
Obtain and deliver patient tapes, x-rays and records. May assist in ordering clinic or patient supplies as needed.
Serve as a liaison between the Division of Vascular Surgery and other service departments within the university through the use of a variety of modes to a wide range of constituents requiring accuracy, discretion, judgement, and organization.
Maintain a positive and productive environment and working relationship with a diverse team of faculty, staff and residents as well as other university colleges, departments and the public.
Backup and cross coverage for other members of the Plastic & Reconstructive Surgery team as needed and as appropriate.
Department Summary: The UI Department of Surgery is committed to saving lives-and improving our patients' quality of life-through excellent surgical techniques and extraordinary patient care. Our surgeons and medical professionals address a wide variety of complex medical issues, from matching donors with recipients in the Organ Transplant Center to providing continuous care for both adult and pediatric trauma victims in the state's only designated Level I Trauma Center and certified regional Burn Treatment Center.
University of Iowa Hospitals & Clinics-recognized as one of the best hospitals in the United States-is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.®
Percent of Time: 100% Schedule: 8:00am - 5:00pm Location: UIHC Main campus Rotations: Monday - Friday Pay Grade: 08https://hr.uiowa.edu/pay/pay-plans/merit-pay-plan
Regular hourly position located in Iowa City, Iowa (this position is not eligible for remote work)
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans. For more information on benefits, please visit: https://hr.uiowa.edu/benefits
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Minimum Eligibility Requirements
Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is the equivalent to two years of full-time employment and includes the use of word processing.
Experience supporting medical faculty
Excellent verbal, written and interpersonal communication
Demonstrated attention to detail
Excellent organizational skills
Demonstrated proficiency using Microsoft Office products
Demonstrated ability to work independently and use good judgement
Application Process: In order to be considered, applicants must upload a cover letter and resume (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position. Successful candidates will be asked to provide 5 references at a later stage of the interview process.
Job openings are posted for a minimum of 10 calendar days. Applications will be accepted until 11:59 PM on 10/23/2021.
Successful candidates will be subject to a criminal background check and successful completion of a health evaluation. This position is not eligible for University sponsorship for employment authorization.