Data Management Coordinator at University of Miami

Posted in Other 10 days ago.

Location: Miami, Florida

Job Description:

Current Employees:
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Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

T he Office of the Vice Provost for Research & Scholarship, Research Intelligence & Capacity unit has a great opportunity for a Data Management Coordinator (Strategic Initiatives) to work at the Coral Gables Campus.


The Data Management Coordinator in the Office of the Vice Provost for Research & Scholarship, Research Intelligence & Capacity unit works with internal and external stakeholders to review new research administration proposals, awards, contracts and associated documents, data capture vital elements to each of these documents/packets, index and scan all documents/packets and route work product to Pre and Post Award.


  • Analyzes new projects and use independent judgment to process projects in a appropriate and timely fashion.

  • Completes tasks requiring detailed analysis and an understanding of UM and sponsor policies and procedures with limited guidance. Proper and timely completion of new tasks is critical to adherence to sponsor deadlines, ORA workflow and customer satisfaction.

  • Assesses deadlines and process tasks based on prevailing team deliverables; re-prioritizes tasks as needed.

  • Inputs relevant information into UM databases and research management tools, including scanning as needed.

  • Facilitates ongoing communication with internal and external stakeholders, which includes communications received from ORA Central Inboxes (ORA Admin & E-Docs, etc), phone calls and emails.

  • Routes completed work product to appropriate stakeholders such as creating Awards.

  • Generates quality assurance reports and act upon to ensure data is accurate for internal Research Administration systems.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities, as necessary.



High School diploma or equivalent. Bachelor's degree or relevant work experience required.


Minimum 3 years of relevant experience. Experience with sponsored research preferred. Any appropriate combination of relevant education and/or work experience may be considered.

Knowledge, Skills and Attitudes:

  • Excellent organizational, analytical, interpersonal, and strong oral and written English Language communication skills required.

  • Strong attention to detail, with the ability to multi-task and succeed in a fast-paced environment.

  • Strong time-management skills.

  • Strong customer service skills.

  • Excellent data entry skills.

  • Proficiency using MS Office products.

  • Experience with sponsored research preferred.

  • Any appropriate combination of relevant education and/or work experience will be considered.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:


Pay Grade:

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