Assistant Executive Director Championships/Sports Administration at Princeton University

Posted in Executive 3 days ago.

Location: Princeton, New Jersey

Job Description:

Assistant Executive Director Championships/Sports Administration


Job ID: 2021-13547
Type: Full-Time
# of Openings: 1
Category: Athletics

Princeton University


The Assistant Executive Director Championships/Sports administration works closely with Ivy League administrators and coach groups to address all aspects of each sport’s administration, including officiating, scheduling, playing and practice regulations, health and safety matters, and championships.

The successful candidate must be proficient with technology, creative in providing solutions to complex and sensitive issues, and be able to work both independently and in a team setting to efficiently meet established goals and deadlines. Candidates must also have excellent organizational skills, strong written and verbal communications skills, be self-motivated and show initiative. The position reports directly to the Senior Associate Executive Director for Championships/Sports Administration.

The position is a member of the Ivy League office staff, located on Princeton University’s campus


Sport Administration:

  • Manage designated sports’ regular season administration through communication and interpretation of League sport policies and procedures;

  • Produce schedules for League competition for designated sports;

  • Oversee the officiating programs for designated sports;

  • Coordinate designated coaches’ annual business meetings and write reports/recommendations to the appropriate League committees; facilitate discussion of campus, League and NCAA issues;

  • Assist with document, data and research preparation for meetings;

  • Monitor the national landscape and development of rules, formats and procedures in supervised sports;

  • Assist with the compilation and presentation of coach group recommendations and items to League committees;

  • Work collaboratively with League members and staff to develop and guide sport specific issues through the governance process;

  • Assist with the administration of the League trophy program, film exchange and award program; and

  • Other duties as assigned


  • Ensure the successful management, coordination and execution of League championships; serving as the administrator for championships as assigned and creating a positive experience for student-athletes, coaches and spectators;

  • Work directly with host institutions and neutral sites in preparing for the overall management of designated League championships. On frequent basis, communicate and coordinate with host institutions and neutral sites regarding all logistical aspects, including preparation of championship manuals, facility arrangements, budgets, officials, entries and forms, signage/branding, awards, merchandise, and hospitality;

  • Assist with the preparation and implementation of facility, vendor contracts;

  • Manage League staff members' championship responsibilities, volunteers, operations, and League staff travel;

  • Assist with oversight of the championships awards program, merchandising, signage, supplies, equipment, volunteer apparel, and other aspects as needed;

  • Reconcile the championship budget and other fiscal matters for designated championships;

  • Develop evaluations and collect feedback from coaches, administrators and student-athletes to continue to improve the championship experience;

  • Ensure fulfillment of NCAA automatic qualification notification and automatic bid application process; and

  • Other duties as assigned.


Essential Skills and Experience:

Bachelor’s degree required.

Minimum of three to five years in sports administration/event management strongly preferred; experience as a primary supervisor and/or administrator of sports and events preferred.

Familiarity with conference office operations will be highly valued.

20% monthly regional travel required, including some overnight travel

Adept with technology (i.e. MS Suite, basic databases) to gather, interpret, organize, and present data

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW.


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