Temporary Office Services Clerk (Copyroom & Mailroom) at Beacon Hill Staffing Group

Posted in Other 13 days ago.

Location: Boston, Massachusetts

Job Description:

Our client, a law firm in Boston, is seeking a Temporary Office Services Clerk. This role as an Office Services Clerk would mainly focus on mailroom projects and copy room projects: major copier volume and binding of large materials. It would also be a backup at the front desk when the receptionist is at lunch or pulled into meetings set up. The ideal candidate will have experience working in a copy room using large copy machines, experience binding, hole punching, etc. This role is onsite Monday through Friday 9 am - 6 pm working 37.5 hours a week and can pay up to $23/hour based on experience. This role also has the opportunity to go permanent and can pay up to 50k based on experience.

Job Responsibilities:

  • Perform work in office services, primarily reprographics, mail and intake functions according to established procedures

  • Utilize appropriate logs for all office services work.

  • Ensure that job tickets are properly filled out before beginning work.

  • Follow procedures to run jobs in proper order.

  • Communicate with supervisor or client on job or deadline issues.

  • Meet contracted deadlines for accepting, completing, and delivering all work.

  • Troubleshoot basic equipment problems.

  • Be able to lift up to 50 lbs. on a regular basis.

  • Prioritize workflow.

  • Performs Quality Assurance on own and work of others.

  • Load machines with various paper, toner, supplies.

  • Answer telephone, emails, and place service calls when needed.

  • Interact with clients in person, over the phone or electronically.

  • Adhere to Firm's policies in addition to client site policies.

  • Use equipment and supplies in a cost-efficient manner.

  • Provides back up support in the areas of Facilities, Hospitality and Reception.

Job Qualifications:

  • High school diploma or equivalent.

  • Minimum (2-3) year office services experience preferably in a legal, banking or large corporate environment.

  • Familiar with general back-office procedures to meet and maintain client satisfaction.

  • Proven customer service skills are required in order to create, maintain and enhance customer relationships.

  • Good written and verbal communication skills, including professional telephone and email etiquette.

  • Attention to detail with good organizational skills.

  • Must be able to meet deadlines and complete all projects in a timely manner.

  • Ability to handle sensitive and/or confidential documents and information.

  • Able to make independent decisions that conform to business needs and policy.

  • Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level.

  • Must work well in a team environment.

  • Must be able to interact effectively with multi-functional and diverse backgrounds.

  • Ability to work in a fast-paced environment.

  • Must be self-motivated with positive can-do attitude.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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