Purchasing Accountant (FIN329) at Volunteers of America

Posted in Other 11 days ago.

Location: New York, New York





Job Description:



Purchasing Accountant (FIN329)

New York, NY, USA Req #1362
Monday, September 13, 2021
About Us:



Volunteers of America-Greater New York (VOA-GNY) is an anti-poverty organization that seeks to end homelessness in the New York metropolitan area by the year 2050. We focus our continuum of care to address the most prevalent causes of homelessness: (1) lack of affordable housing; (2) unmet health needs, including but not limited to mental health and substance use; and (3) lack of jobs that create wealth. In each of these areas we strive to incorporate strategies that address issues of racial equity. We know that our clients are confronting longstanding barriers to accessing quality housing, healthcare, and employment. Our programs are designed to ensure that our clients do not have to face these challenges alone.


Now in our second century of serving those in need, VOA-GNY understands what it takes to heal families and individuals who are in crisis and have experienced trauma. We operate and provide services in emergency shelters, transitional housing, and permanent supportive housing for close to 11,000 men, women and children through 65 programs located in New York City, Northern New Jersey, and Westchester annually. We are one of the largest providers of services to families and individuals experiencing homelessness in the Greater New York area, serving survivors of domestic violence, people living with HIV/AIDS, veterans, and others who have behavioral health or substance use needs. Many of VOA-Greater New York’s programs are nationally recognized and meet the rigorous standards of accrediting bodies CARF, COA and the NAEYC.


"Successful applicants must be vaccinated for COVID-19 before their start date with VOA-GNY, unless you have been approved by VOA-GNY for a medical or religious exception to this requirement."


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Position: Purchasing Accountant (FIN329)


Summary:

The Purchasing Accountant assists in the administration of the Purchase Order system , Fixed Assets system, and provides user support. Â S/he acts as a purchasing liaison between programs and Finance to promote efficient and timely resolution of purchasing issue s . S/he works with the Purchasing Manager to establish and achieve departmenta l goals in accordance with agency standards and timelines.
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Minimum Qualifications:
Bachelo r ' s degree with at least two years of related experience or equivalent combination of education and experience. Ability to communicate effectively , including in writing. Strong computer skills are required, including Excel.
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Supervisory Role:
This position does not have supervisory responsibilities.
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Principal Responsibilities:
The below enumerated principal responsibilities are inclusive of both program specific and firm-wide related administration, as applicable.

  • Provide both technical and procedura l support to agency users for PO system.
  • Coordinate technical issues , fixes , and enhancements with PO system provider. Become a â€super user†and teacher.
  • Monitor program purchasing , advise purchasers of proper vendors , pricing and purchasing practices.
  • Assist in the administration of major accounts such as Home Depot, FedEx , Fleet Enterprise, and Wex Bank , including online purchasing systems and departmental invoicing.
  • Obtain invoice statements from vendors monthly and ensure accuracy.
  • Conduct quarterly program site visits and audits of Petty Cash, Metro Cards, van logbooks, etc.
  • Facilitate business office reconciliation of purchasing and fixed assets systems.
  • Other assigned tasks, as required.
  • Expected Results of Principal Responsibilities:
  • Ensure smooth operation of agency-wide purchasing system; ensures users have necessary training and resources.
  • Maximize PO system return on investment and enhances user experience by promoting new features and reporting tools.
  • Administer purchasing controls and prevent fraud.
  • Increase efficiency, reduce late fees and penalties by monitoring vendor payments as necessary.
  • Minimize agency’s exposure by ensuring on-time and accurate invoice processing.
  • Ensure that programs are adhering to agency’s policies and procedures.
  • Minimize audit exposure by ensuring accuracy of fixed asset records.
  • Policies are updated and accurate.
  • Work Environment:
    While performing the duties of the job, the employee will be in an office environment performing administrative work.
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    Physical Demands:
    While performing the duties of the job, the employee is regularly required to have visual acuity, talk, and hear while communicating with peers and/or vendors. This position is sedentary and requires sitting for long periods. The employee must occasionally lift and/or move items up to 20 pounds.

    Position Type:

    This is a full-time position.
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    Make a living by making a difference. Apply online today! Volunteers of America is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories.



    Other details

    • Job Family Accounting
    • Pay Type Hourly


    • New York, NY, USA


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