Persistent Systems is looking for a Contacts Billing Specialist to join our growing team! This person will be responsible for working with the Accounting, Project and Contracts teams in preparing and collecting invoices for Cost, Firm Fixed Priced, and Time and Materials projects. The Contracts Billing Specialist will discern the different types of Federal contracts we bill to in order to determine if the bill is acceptable. This individual will discern the contract ceiling for funding purposes. The Contracts Billing Specialist will calculate the Daily Sales Outstanding (DSO). This individual will play a critical role in helping our Accounting and Projects teams set up correct billing parameters for reporting and accounting techniques.
Position Responsibilities
Prepare and action accurate project invoices for all contract types (CPFF, FFP, and T&M ) in accordance with contractual requirements and contributing to timely collection of payments
Evaluate project financials
Track and submit approved invoices and ensure accuracy
Maintain digital and manual records of all customer payments, receipts, discrepancy log and other transaction records
Respond to billing inquiries in an accurate and timely manner
Apply company policies and procedures to resolve a variety of billing/invoicing issues
Prepare and distribute Weekly, quarterly, and annual Reports as requested / required
Support special projects or initiatives
Builds and maintains cross-functional team relationships with Contracts, Project Management
Works as an integral team member in lowering overall billing cycle times to increase collections/lower DSO through process improvement
Assists in implementing processes and procedures that will improve efficiency and strengthen internal control
Resolves a variety of internal and external customer inquiries concerning billing status and initiate communications to external and internal customers to billing discrepancies and collection issues
Job Qualifications & Experience
Minimum Qualifications
Bachelor's Degree in Accounting, Finance, or related field
5+ years of billing experience in a high-volume environment
3+ years government contracting experience
Strong knowledge of billing, invoicing techniques/procedures
Experience with CPFF, FFP and T&M style invoice required
Familiar with Defense, Finance and Accounting Service (DFAS ) payment office
Proficient in using Microsoft Office applications
Advanced Excel skills including Pivot Tables and Macros
Strong communication skills with the ability to communicate with customers and provide excellent customer support
Ability to multi-task; prioritize and manage a large range of responsibilities
Solid analytical, technical and customer service skills
Must have a US Security Clearance or the ability to obtain a US Security Clearance
Preferred Qualifications
Wide Area Workflow (WAWF ) and Project Setup experience preferred
Company Overview
Headquartered in New York City since 2007, Persistent Systems, LLC is a global communications technology company which develops, manufactures, and integrates a patented and secure Mobile Ad Hoc Networking (MANET) system: Wave Relay®. The company's industry leading R&D team has designed wireless networking protocols to support their cutting-edge Wave Relay® system and technology. Wave Relay® is capable of running data, video, voice and other applications under the most difficult and unpredictable conditions. Their suite of products is field proven and utilized in Commercial, Military, Government, Industrial, Agriculture, Robotics, and Unmanned System markets.
