Payroll Tax Specialist - Payroll

Job Purpose

This Financial Operations Specialist role resides in the payroll tax area focusing on ensuring the accuracy of associate's payroll tax records (approximately 15K associates) and the proper funding of both associate's direct deposits and payroll tax payments for each payroll. This position is responsible for ensuring compliance to the P&O policies, payroll processes, internal controls, and legislative and legal requirements for the tax areas that they are responsibility for. This position supports the payroll tax components of initiatives and projects within the payroll area.

Key Responsibilities - Maintain accuracy of associate payroll tax records:

• Coordinate domestic relocation processing of associate payments and include other relocation transactions.


• Perform payroll tax gross-ups for approved transactions.


• Include spouse travel expenses approved for reimbursement


• Process "IRS lock-in letters" to ensure the associate's federal taxes are withheld based on the IRS instructions.


• Process associate's state tax withholding requests received from PSS


• Set up mandatory local taxes on associate's tax records.


• Audit associate's tax set up to ensure compliance and modify if needed.


• Update associate's payroll records at year-end for additional income for W-2 reporting.


• Prepare payroll funding reports to submit to Mars Treasury to verify payroll tax drawdown amounts & funding associate direct deposits.


• Reconcile Payroll tax account.


• Address tax fallouts from unregistered agencies and assist with the registration process.


• Create and upload payroll taxes journal entries for all units.


• Collaborate with other Payroll functional areas and internal stakeholders such as Global Mobility and MyP&O.

Context and Scope

This is an individual contributor role utilizing their technical skills and functional knowledge to ensure compliance to P&O policies, payroll processes, internal controls, and legislative and legal requirements.