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Human Resources and Operations Coordinator at People Matters

Posted in General Business 30+ days ago.

Type: Full-Time
Location: EAST LANSING, Michigan





Job Description:

Position: Human Resources and Operations Coordinator

American Board of Emergency Medicine (ABEM) is seeking a Human Resources and Operations Coordinator in East Lansing, MI. 

ABEM certifies emergency physicians who meet its educational, professional standing, and examination standards. Our employees work to provide the best service and support to Emergency Physicians in the interest of the board’s mission to the public.  You may view more information about us at www.abem.org.

In this role, you will have the opportunity to:


  • Be a part of a small, close-knit team to support all aspects of the human resources function.

  • Engage in professional development where it is encouraged and emphasized.

  • Work in an environment that values a high level of integrity and trust.

  • Develops and designs staff-related communications, including newsletters, memos, calendars, and other staff materials consistent with ABEM style and branding.

  • Coordinates the planning and organizing of employee events and staff activities to support a culture of engagement. Develops regular schedule of staff events. Provides data and input on related budgetary expenses.

  • Organizes and coordinates new employee orientation, onboarding, and training programs. Develops an ongoing schedule and related communications for staff training and professional development programs.

  • Manages job postings; coordinates the review, screenings, and interview processes; coordinates background screenings for candidates; ensures accurate data entry and report generation from the applicant tracking system; coordinates new hire paperwork and orientation meetings.

  • Administers the employee recognition program, including the purchasing and disbursement of employee anniversary and milestone gifts, ordering and tracking logoed clothing items, and proposing yearly budgetary expenses.

  • Coordinates the job description review process, including updating descriptions and version control.

  • Coordinates the employee handbook and employment policy review process, including updating handbook and version control.

  • Utilizes the HRIS (human resources information systems) to prepare reports ensuring accuracy of information and enters new hire information; updates employee related records and enters data. 

  • Assists with benefits administration, record keeping, and filing.

  • Assists providing compliance in all areas of HR.

  • Administers records management program, including coordination of offsite storage retrieval of materials; prompts departments to review and authorize records for destruction according to defined retention schedule.

  • Manages office supplies purchasing within set budgetary guidelines; monitors inventory, maintains records of purchased products, places orders as needed. Obtains cost estimates for supplies.

  • Manages mail and shipping activities; processes incoming and outgoing mail and packages to ensure timely delivery. 

  • Staffs onsite Oral Exam administration and additional meetings as assigned.

Ideal Candidates will possess:


  • Associate degree or equivalent combination of education and experience

  • One (1) to three (3) years of related human resources experience

  • Recruiting, onboarding and new employee orientation experience, preferred

  • Knowledge and experience with administrative and clerical procedures and systems, such as word processing, data entry, and managing files and records

  • Proficient computer skills and use of Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook

  • Excellent proofreading and word processing skills as well as strong aptitude for detail and accurac

  • Excellent written and verbal communication skills, including ability to interact effectively with all levels of employees throughout the organization

  • Ability to travel up to five percent of the time (two weeks or less per year)

This position receives a supportive work environment, professional development, training, competitive pay, generous benefits package, including paid time off, medical, dental, vision, life insurance, 401(k), and more.

ABEM promotes an atmosphere of diversity, inclusion, and equity, acknowledging that different perspectives, work styles, and cultures all contribute to better ideas and solutions. For its staff and volunteers, ABEM seeks representation based on age, race, gender, gender identity, gender expression, sexual orientation, ethnicity, creed, religion, national origin, veteran or military status, immigration status, and disability.

See Job Description





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