FM Talent Source is an enterprise that provides business and workforce solutions to help organizations nationwide overcome business challenges. Our clients include federal, state and local government agencies, Fortune 500 Companies, and non-profit organizations. Founded in 2004, we have a strong history of providing recruitment strategies and utilizing effective project and quality management methodologies to ensure our clients success.

FM Talent Source is currently seeking a full time Executive Assistant for one of our valued clients based in Washington, DC. The ideal candidate will be experienced in effectively managing a wide range of administrative and executive support related tasks. In addition, the ideal candidate is well organized, flexible, and will support a midsized office of diverse projects, clients, and priorities.

ESSENTIAL RESPONSIBILITIES & DUTIES

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  Manage the calendar and schedule of the CEO.

  
  


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  Filter,  and prioritize client visits and phone calls while communicate on behalf of the
  
  CEO.

  
  


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  Coordinate day-to-day activities by maintaining a balance between meeting requests and other activities.

  
  


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  Identify conflicts and anticipate or resolve problems through negotiation/influence.

  
  


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  Develop routine correspondence and responses for the CEO’s signature.

  
  


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  Develop close relationships with administrative staff of Clients to enhance the ability to
  
  conduct business in an agile, and efficient manner.

  
  


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  Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf.

  
  


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  Maintaining comprehensive and accurate records.

  
  


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  Performing minor accounting duties.

  
  


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  Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.

  
  


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  Answering phone calls in a polite and professional manner.

  
  


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  Welcoming visitors and identifying the purpose of their visit before directing them
  
  to the appropriate department.

  
  


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  Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.

  
  

ESSENTIAL QUALIFICATIONS & RESPONSIBILITIES

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  3+ years’ experience supporting at the executive level.

  
  


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  Excellent calendar management skills, including the coordination of complex
  
  executive meetings.

  
  


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  Bachelor’s Degree in Business, Communications, or Marketing, or equivalent work experience.

  
  

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  Previous experience as an executive secretary, administrative assistant, or other executive assistant role preferred.

  
  


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  A qualified candidate should have very strong communication skills and organizational skills.

  
  


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  Strong desire to advance a career in business administration.

  
  


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  Ability to perform work outside the job title for the betterment of the organization, and executive.

  
  


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  Have a firm understanding of the Microsoft Office Suite. Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook.

  
  


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  Be quick at solving problems, and addressing needs of the staff.

  
  


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  Ability to handle scheduling, and is able to consistently manage calendars.

  
  


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  Possesses supply management skills, reporting skills, organization skills, time management skills, and ability to handle office equipment maintenance.

  
  

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.