Job Description:

Details:

Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients" transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada and Australia. Built on a foundation of excellence, Kleinfelder is committed to client-focused solutions. Through our depth of experience and thorough understanding of environmental, regulatory, economic, and civic conditions, we identify and address challenges with innovation and common-sense. Kleinfelder"s integrated, award-winning experts collaborate with clients to meet their objectives - from project inception through design and execution. Connecting great people to the best work is our purpose - together, we deliver.

Job Responsibilities:

We are looking for a Senior Administrative Specialist to perform general administrative tasks so the technical staff can focus on technical work which is billable to clients. You will act a front-desk receptionist, including distributing correspondence and redirecting phone calls, handle payables, invoicing, job set up tasks along with various office duties. To be successful as a Senior Administrative Specialist, you should have a pleasant personality, as this is also a customer service role.

Responsibilities

• Act as an assistant to all Engineers / Architects in your office


• Typing, preparing contracts, logging / scanning contracts


• Opening Opportunities


• Printing all pre-invoices for updating, managing the updates, and submitting for processing


• Submit bills to accounts payable


• Filing all items


• Ensure various types of meeting minute forms are opened per type of meeting


• Scan as needed


• Sort / Deliver mail / log contracts


• Various other duties as assigned

Position Requirements:

• Proven work experience in an office environment


• Knowledge of bookkeeping helpful - receivables, payables, job costing


• Proficiency in Microsoft Office Suite
  • Be extremely proficient in Microsoft Word, Excel and Outlook
  
  


• Hands-on experience with office equipment (printers/copiers/scanners, postage, UPS)


• Professional attitude and appearance


• Solid written and verbal communication skills


• Ability to be resourceful and proactive when issues arise


• Excellent organizational skills, extremely detail oriented


• Multitasking and time-management skills, with the ability to prioritize tasks


• Customer service attitude

Education:

• High school diploma or GED required


• College Degree preferred

Preferred Skills/Experience:

• Bookkeeping skills preferred


• Minimum 5 years experience

Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays.

Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)

NOTICE TO THIRD PARTY AGENCIES

Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.

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