LMI is seeking a skilled Administrative Assistant to support our federal customer at the Department of Homeland Security in Washington, D.C.
LMI is a consultancy dedicated to powering a future-ready, high-performing government, drawing from expertise in digital and analytic solutions, logistics, and management advisory services. We deliver integrated capabilities that incorporate emerging technologies and are tailored to customers' unique mission needs, backed by objective research and data analysis. Founded in 1961 to help the Department of Defense resolve complex logistics management challenges, LMI continues to enable growth and transformation, enhance operational readiness and resiliency, and ensure mission success for federal civilian and defense agencies.
Responsibilities
Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics).
Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
Review incoming and outgoing correspondence, including briefings, regulations, and directives; check for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff.
Compose technical reports, papers, articles, and other materials that discuss contemporary developments.
Operate video teleconferencing services, telecom, WebEx and Mezzanine coordination support.
Provide media system support for briefing materials presentation (projected video and office automation files).
Answer front office phone lines, and assist callers by providing information as appropriate, and take messages and route calls to other points of contact. Prepare briefings as appropriate.
Provide confidential support to senior leadership.
Manage scheduling and disseminate changes in a timely manner to the appropriate staff. Review schedules proactively and make necessary changes. Interface with meeting attendees and stakeholders to coordinate and support meetings and other events.
Coordinate travel logistics and itineraries. Interface with the hotel, rental car company, travel agency, and other personnel to troubleshoot, update, cancel, and reconcile actions related to travel.
Monitor travel-related expenses and ensure proper action is taken. Research and apply government travel policies, guidelines, and other controls, and disseminate to the staff to ensure compliance. Assist with developing and reconciling travel authorizations and vouchers.
Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team's leadership.
Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.
Compose standard operating procedures for different activities.
Qualifications
Bachelor's degree
Excellent written, oral, and interpersonal communication skills
5 years of overall experience; working in an administrative services capacity preferred.
Prior experience providing administrative support to Department of Homeland Security preferred
Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role
Flexibility and ability to prioritize tasks according to senior staff requirements.
Proficiency in Microsoft applications
A true team player who maintains a positive attitude in a dynamic environment
High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry
Ability to create and foster a cooperative work environment.
Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.
Position requires DHS Security clearance/BI. Candidates with existing clearance preferred.
LMI is an Equal Opportunity Employer. LMI is committed to the fair treatment of all and to our policy of providing applicants and employees with equal employment opportunities. LMI recruits, hires, trains, and promotes people without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, disability, age, protected veteran status, citizenship status, genetic information, or any other characteristic protected by applicable federal, state, or local law.
