Job Summary: Responsible for all aspects of the business/office operation to include contracts, communication, budgets, etc. for multiple cost centers while maintains each Leader up to date on status. Procuring and acquiring resources and coordinating the efforts of team members in order to deliver timely services. Minimum Job Requirements:
A minimum of two years of administrative/clerical support experience required.
Proficient with MS office package (Word, Excel, PowerPoint and Outlook)
ESSENTIAL JOB DUTIES:
Develops, maintains & reconciles depart. budgets and keeping track of on-going & up-coming needs are met within financial constraints by being resourceful and controlling unbudgeted expenses.
Verifies and submits invoices in system for payment.
Participates in various meetings with Leaders, prepares agendas, confirms meeting attendees, and takes minutes.
Works with PSA Leaders on various projects involving practice operations.
Works with PSA Leaders on various business/office projects to compile, research, and analyze data related to practice operations.
Ensures office runs smoothly and monitors coverage thru scheduling system and submits work orders for appropriate phone, computer, equipment repair, and services.
Processes payroll, handles the maintenance of employee records, edits KRONOS transactions in a timely manner & within established guidelines. Ensuring accurate and efficient record keeping.
Updates and maintains policies, guidelines, and documents within Policy Tech systems. Ensures documents are up to date and in compliance.
Provide exceptional customer service to clients & co-workers by responding in an acceptable time frame as scored in the inter-departmental survey. Enhance the customer's perception of PSA.
Responsible for the business/office operation to include contracts, communication, etc. for multiple cost centers while maintains each Leader up to date on status.
Knowledge/Skills/Abilities:
High school education or equivalent preferred.
Independent and strong problem solving skills.
Ability to communicate verbally and in writing.
Ability to work independently and flexibly with minimal supervision.
Able to adapt and react calmly under stressful conditions.
Able to maintain confidentiality of sensitive information.
Able to prioritize and handle multiple concurrent tasks.
Attention to detail.
Represents the department/function in a professional, courteous, and efficient manner.
