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Position Description: The purpose of this position is to provide administrative and technical direction to Quality Assurance Document Control personnel.
Scope of Quality oversight includes Document change management, Document Control, Master Data and Batch Release (inprocess and finished product).
This position ensures the approval, control and security of master data, procedures, records and reports at Fort Dodge site. The position oversees the program of Document retention and archival and is the site master data steward for all controlled quality documents including product and material specifications, batch records, outlines of production, SOPs, electronic system records including inspection plans and item master documents.
Team Leader, Document Control is responsible for identifying and implementing new quality initiatives, systems and strategies to drive continuous improvement and innovation to sustain compliance and competitive advantage.
The Team leader shares successful programs with other sites in Elanco network in order to build cross site processes.
Accountabilities
Indicators
Leadership:
Implements SOPs to align with current regulations, Elanco Global Quality Standards and Elanco Functional Procedures.
Provides quality oversight to the department and site regarding compliant documentation approaches involving change management, good documentation practices and records retention.
Responsible for providing technical guidance, training and oversight for the department and its members.
Prepares annual expense budgets for QA Document Control and monitors to stay within prescribed limits.
Present escalation topics impacting the area of oversight at Elanco Assessment Committee (EAC) meetings
Assist with internal, regulatory or Corporate audits to ensure compliance with domestic and international regulations, quality requirements and guidance documents.
Assist with audit responses and completion of assigned CAPAs by target due dates.
Provides input into the development of the Site Quality Plan.
Overall Department operates in an efficient manner, generating quality and timely data within an atmosphere which promotes staff development and growth.
New or upgraded procedures and policies are created and implemented in a timely manner.
Successful regulatory, third party and EGQCA audits/inspections
Budgets are appropriately set to ensure company resources are used efficiently and appropriately.
Successful execution of the Quality management system to identify and respond to product, compliance and quality system risks.
Routine inspection readiness of documentation, records and reports
2). Master Data
Oversee the creation, maintenance and approval of inspection plans and specifications within the site electronic resource planning system (ERP, SAP or other)
Provides ERP system troubleshooting and leads in developing end user procedures and work instructions supporting the ERP system.
Ensures site users of the system are fully trained and qualified for the respective security role.
Ensures that only quality personnel have system access to perform lot status changes.
Ensures the accuracy and compliance of controlled records against the approved registered outline of production
Effective and agile change management of documents and systems.
Ensures availability and accuracy of quality records to support production and laboratory operations.
3). Document Change Management
Champions electronic system master changes (new versions, rollovers, cut-overs)
Serves as quality custodian for any changes to approved electronic records
Maintain site controlled document systems,
Develop and maintain standard operating procedures (SOP) and training operations on quality principles.
Support strategic direction of site document management systems and process flow incorporating into Elanco quality system structure.
Provide training and guidance to site on identification, reporting and implementing controlled change management.
Compliance to applicable site procedures, EFPs and EGQS
Effectively implements changes impacting approved documentation and records both manual and electronic.
4). Document Control
Proactively identifies risks and develops risk mitigation strategies
Designs, manages and implements compliant documentation and records retention practices.
Maintains contracts and quality agreements with third party records retention services.
Fort Dodge operations are executed in compliance with site SOPs, Elanco functional procedures and Elanco Quality standards.
Efficient retrieval of documentation during investigations, audits and inspections
Design of system ensures efficient retrieval of quality data from system for metrics reporting purposes and quality trending.
5). Batch release
Manages, trains and qualifies employees performing critical inprocess or finished product release functions.
Proactively identifies areas of improvement with Good Documentation practices and leads site initiatives to improve compliance of manufacturing records
Coordinates with departmental managers to strategically drive improvements in documentation practices
Demonstrated improvement in right first time releases, minimizing number of times documents go back to production for corrections
No critical or major regulatory/EGQCA audit findings on documentation/records practices
6). Training:
Responsible for oversight of training program for the site
Coordinates with department management to identify required curricula and coordinates annual reviews of training curricula
Ensures compliance with Elanco quality system requirements for training at the site.
Completes own assigned training by target due dates
Identifies professional development opportunities for self and team.
Routinely monitors assignments in learning system to assure training is up to date.
Employee training curricula is compliant with requirements per the job descriptions
On time completion of training for the department
Training sessions are effective and consistent with adult learning methodologies
Training is completed on time and by due dates.
Proactively identifies training opportunities and leads classroom facilitated training for the department and the site.
Required training is completed prior to performing work
7). Deviations and CAPA:
Conducts training of employees on investigation reporting requirements.
Reviews department investigations for compliance to procedural requirements.
Ensures cross functional team involvement for determination of appropriate root causes and CAPA
Quality Issues are resolved promptly and thoroughly.
Network collaboration and alignment with regulatory is achieved during the escalation, investigation and reporting of quality events
On time completion of quality reports reflected in metrics; reports are clearly written and include the key elements required in investigations per the quality standard.
Critical issues are reported and escalated within 1 business day of discovery.
CAPAs are completed by target due dates.
8). Projects:
Actively identifies and leads project teams in alignment with site quality strategic direction
Champions idea generation and solution development/process improvement.
Provides data to support implementation and suggests new ways to apply existing knowledge.
Displays respect and appreciation for individual differences; values contributions of others
Education/Experience:
Bachelor’s Degree in Biology, Chemistry, Biochemistry, Biopharmaceuticals, Business Administration, Economics, Engineering or IS/IT. A BS/BA, or advanced degree is required with a minimum of 10 years in a regulated pharmaceutical /vaccine manufacturing environment.
Must demonstrate ability to work and communicate with diverse groups across the organization at all levels on a routine basis, locally and globally. Well versed in all regulatory requirements, inclusive of cGMP/GLP and BI requirements. Interacts with production, engineering, maintenance, planning.
Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status
