Volunteers of America is a federal and stated funded comprehensive early childhood education program with a focus on child development that includes a child’s cognitive, physical and social emotional growth and development. The program fosters Family Engagement in all areas of a child’s development and provides comprehensive resources to low income families in the areas of health, nutrition and community resources.
Under the supervision of the Center Coordinator, the Office Assistant I will be responsible for receptionist and clerical functions for the State Preschool Program.
Essential Duties and Responsibilities:
Ensures continuity of care for children and parents by reporting to work on time and maintaining consistent attendance.
Greet all parents and visitors to the Preschool/Early Head Start Center ensuring that proper documentation and identification is procured.
Maintain daily attendance records of children enrolled in the Center-based program.
Answer all phone calls directing them to the correct recipient.
Distribute all incoming and outgoing mail.
Computer entry of necessary forms, tracking information and word processing as it relates to Center-based enrollment.
Maintain a well organized and clean work environment and ensures the organization of office supplies and equipment.
Assist with additional activities as appropriate and necessary.
Communicates with all staff, parents, and visitors in a positive, courteous, helpful, and encouraging manner in all situations.
Supports State preschool & Early Head Start mission, philosophies, values and goals to co-workers, parents and the community.
Assist in maintaining supplies.
Assist in preparation for Community events and Socializations.
Strives for continuous professional growth by participating in self-assessment and annual performance reviews, continuing education, attending appropriate work related trainings, and workshops asking for feedback on work performance, and reading job-related materials.
Attends staff meetings.
Maintains parent, child, staff, and program confidentiality at all times.
Other duties as assigned.
Equal Opportunity Employer
Applications are accepted online. This employer participates in E-Verify.
Required Credentials, Abilities and Experience:
A high school diploma plus college units in clerical training.
Ability to type 45 words per minute and competency in business English.
Demonstrated knowledge of phone etiquette and professional phone demeanor.
Ability to successfully pass fingerprints and criminal investigation screening.
Must meet have valid driver’s license and must meet insurance guidelines established by the Corporation.
CPR/First Aid certified.
Ability to obtain a TB test and health screening and meet all pre-hiring requirements as defined in Title 22 and contract.
Must have ability to read, write and speak in English. Bilingual in Spanish required.
Must have the ability to read, comprehend, give and follow instructions.
Must have knowledge of Title 22 & Title 5 Licensing regulations, Head Start Performance Standards, and the Head Start Act.
Must be computer literate and have experience with Microsoft Office.