Single Family Rental Community Manager at BH Management Services, LLC

Posted in Admin - Clerical 4 days ago.

Type: Full-Time
Location: Gulf Breeze, Florida

Job Description:

At BH Management Services, we are committed to creating value. We acquire, improve and manage apartment communities, and our success in this endeavor is evidenced by our growth from a start-up firm in 1993 to one of the largest multi-family management companies in the nation. BH understands that great customer service is what keeps residents satisfied, and that great service comes from engaged, happy and well-trained team members. In 2018 and 2017, BH was ranked as one of FORTUNE magazine and Great Place to Work’s "Best Workplaces for Women." BH was also ranked in 2018 and 2020 as one of the "Best Workplaces for Millennials.” In addition, in 2019, BH was named to the 100 “Best Workplaces for Diversity.” We continue to recognize that we are only as strong as each individual employee and we value our employees by providing a strong benefit package:

  • 3 Weeks of Paid Time Off

  • Medical/ Dental/ Vision

  • 401(k) + company match

  • Birthday Paid Day Off

  • BH Gives Back (Paid Volunteer Time Off)

  • 12 Paid Holidays

  • BH Paid Leave

  • Sabbatical

  • Education Reimbursement

  • Employee Assistance Program

Position Summary: 

The Single Family Rental (SFR) Community Manager is responsible for the successful day- to- day financial, administrative, leasing, marketing and maintenance operations of community, while ensuring company standards are achieved and excellent customer service is delivered. This a newly created position within our company. The Community Manager will be working within the model home with the onsite staff. Exhibits strong commitment to the service needs of the internal and external customer. Represents the company in a professional and courteous manner.

Essential Job Functions:

  • Regularly inspects the Community to ensure company standards are being met; takes appropriate action to establish Community compliance with safety, industry and state/city/federal regulations to ensure safe and stable operation of the Community at all times; identifies areas of improvement and offers suggestions to improve the efficiency, productivity and profitability of the community.

  • Work daily with the construction team to confirm move-in dates are aligned within the time frame for potential renters.

  • Gathers, analyzes and interprets current market and economic trends that may impact the Community and implements marketing and leasing strategies to achieve the Community’s occupancy and revenue goals. Monitors and analyzes traffic logs, budget guidelines, renewal information, marketing data, etc. to be able to give up to date and proper information as requested.

  • Develops resident retention by communicating and responding to residents in a timely manner and taking necessary action to address service issues; monitors resident satisfaction in person or through follow-up calls to ensure a positive living experience.

  • Manages and coordinates requests for repairs and maintenance and ensures appropriate response to resident requests for service orders; verifies, inspects and confirms status of all vacant units; oversee and ensure that established preventative maintenance programs are implemented, followed and documented per BH program guidelines.

  • Partners with Regional Manager to create operating income/expense budgets that reflect the owners’ objectives for Community operations, cash flow requirements and leasing strategy; ensures all budgeting guidelines and financial systems relating to purchase order systems as well as expense monitoring and approval are followed as per BH policy; ensures all payables and Purchase Orders for the asset are processed timely and accurately; monitors and reviews all vendor statements balances including balance forwards. 

  • Reviews monthly income and expense reports and reports on any variance from budget; coordinates collection and documentation of all revenues following lease obligations of tenants and the owners’ policy on accounts receivable; collects delinquent accounts promptly in adherence to BH policy; Prepares related weekly/monthly Community operational and financial reports to include, but not limited to: petty cash, variance, leasing, renewal, financial.

  • Hires, trains, supervises, develops, and mentors Community staff in accordance with company policies, procedures, and directives; conducts performance evaluations, and corrective action as needed.

  • Other duties as assigned.

Minimum Qualifications/Skills:

  • 3-5 years of prior Community management experience

  • Ability to travel via automobile and airplane for company required training/business

  • Intermediate MS Office Word/Excel and computer technology skills

  • Professional appearance and demeanor

  • A positive, motivating and team- oriented attitude

  • Effective communication skills

  • Ability to thrive in a fast-paced, competitive environment

  • Ability to work with a diverse group of people and customers

Desired Qualifications/Skills:

  • Bachelor’s degree in Business or Management

  • Background in Accounting/Finance CAM/Licensed Community Manager

  • Yardi experience a plus

  • A valid driver’s license may be required

Work Schedule: 8am-6pm, Monday-Friday, or as needed to meet business needs

Equal Opportunity Employer.   Drug Free workplace.  Employment offers are contingent upon successful completion of a background check and drug screen.

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