Document Control Specialist at Inogen

Posted in Information Technology 13 days ago.

Type: Full-Time
Location: Plano, Texas

Job Description:

Job Summary:

The Document Control Specialist ensures that company quality system documentation (e.g., policies, procedures, work instructions, forms, records, etc.) are adequately approved, controlled and maintained. Additionally, the Document Control Specialist proposes and implements improvements to document control systems. 

Responsibilities (Specific tasks, duties, essential functions of the job)

Quality System Documents:

  • Prepare and process approvals for quality system document changes

  • Ensure proper accessibility and maintenance of documents

  • Ensure proper operation of company-wide software to manage document and training records, tracking, and trending systems

  • Maintain shared on-line document systems with active spreadsheets and worksheets

Engineering Documents:

  • Maintain product design solid modeling system

  • Maintain product configuration management system

Materials/Manufacturing Documents:

  • Maintain MRP/ERP system

  • Revise procedures from redline input

Training Systems:

  • Ensure training for document changes

  • Maintain quality system training records

  • Assist with the management of and trending for training records and status company-wide

  • Maintain and oversee Competency Assessment status for impacted departments

  • Maintain regular and punctual attendance.

  • Comply with all company policies and procedures.

  • Assist with any other duties as assigned.

Knowledge, Skills, and Abilities

  • Must have strong work ethic.

  • Excellent oral and written communication skills required.

  • Attention to detail is required.

  • Effective conflict resolution.

  • Analytical & problem-solving skills & ability to multi task.

  • Solutions-oriented problem solver.

  • Excellent planning, communication and organizational skills.

  • Ability to effectively interface with different departments within the company.

Qualifications (Experience and Education)

  • Bachelors degree in a related field of study, required.

  • 5 years of document control experience, required. 

  • Intermediate knowledge/proficiency in Microsoft Office, required.

  • A combination of training, education and experience that is equivalent to the qualifications listed above and that provides the required knowledge, skills, and abilities.

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