Executive Assistant at Altarum Institute

Posted in Admin - Clerical 4 days ago.

Location: Washington, DC, Washington DC

Job Description:

Altarum Institute

Executive Assistant

US-DC-Washington, DC

Job ID: CEO-MM-3544-21
Type: Full Time
# of Openings: 1
Category: Current Opening
Altarum Institute


The Executive Assistant position provides an exciting opportunity to work for the leaders of an organization dedicated to advancing the health of at-risk and disenfranchised populations. The Executive Assistant will support our CEO, CHRO and CFO by being highly organized, independent and efficient. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to our executive team. *Due to COVID-19, Altarum's Washington, DC office is currently closed. Staff will work virtually until the office reopens.


  • Proactively manages the daily schedule, calendar, contacts, meetings (internal and external), conferences, and professional engagements of a small team of C-level executives.

  • Responsible for excellence in dynamic meeting and event preparation, set-up, and follow-up including preparing presentations, agendas, materials, documenting notes, and coordinating follow-up items to completion.

  • Participates in corporate initiatives, operations, and new business development efforts.

  • Plays a key role implementing internal and external communications efforts for the office.

  • Manages and coordinates various domestic travel arrangements and meetings for the C-level executives, ensuring accuracy, efficiency and attention to detail.

  • Prepares and submits expense reports for travel and other business expenses.

  • Supports the C-level executives in moving projects forward by assisting with information gathering, communicating with different parties, developing and monitoring plans, keeping track of responsibilities, and driving the appropriate prioritization of key initiatives.

  • Serves as the C-level executives’ liaison to the Board of Directors and manages Board activities, which includes coordinating quarterly Board meetings and dinners; arranging hotel accommodations for out-of-town Board members; processing travel reimbursement requests; and compiling, assembling, and distributing Board meeting materials.

  • Support office administration activities as needed, including coordination of agreements with vendors, management of supplies and other activities as needed.


  • Minimum of five years of professional experience working with C-Suite management and/or government executives with demanding schedules.

  • Ability to utilize tact, diplomacy, discretion and good judgement at all times, but especially when exposed to sensitive or confidential material.

  • Must be organized, detail-oriented and have strong time-management skills.

  • Ability to identify critical issues quickly and navigate priorities based on last minute changes.

  • Impeccable verbal, written, research, communication (including social media) and deck creation skills, and experience.

  • Proficient with MS Office, especially with composing memos, letters, and PowerPoint Presentations.

  • Preferred experience with a consulting firm or government contractor.

  • At this time we will only accept candidates who are presently eligible to work in the United States and will not require sponsorship


Altarum is a nonprofit systems research and consulting organization that has been servicing government and private sector clients since 1946. Combining the analytical rigor of a research institution with the business agility of a consulting firm, Altarum is uniquely positioned to deliver practical, systems-based health and healthcare solutions to its clients. Altarum’s nonprofit status ensures that the public interest is always preeminent in our work. Our dedication to social responsibility is evident in all that we do, serving the public good with integrity and enabling others to do the same.

Altarum's dynamic work environment emphasizes integrity, personal commitment, and teamwork. We invite you to explore exciting and rewarding career opportunities with us. Altarum Institute is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.


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