JOB DESCRIPTION
CITY OF PANAMA CITY
"The City of Panama City is an Equal Opportunity/ Affirmative Action Employer"

Job Title: HR Specialist-Recruiter
Department/Division: Human Resources and Risk Management

Annual Pay: $31,200

Plus competitive benefit package.

Type of position:
Full-time

Hours: 40 /week
Nonexempt

MAJOR FUNCTIONS

Provide recruitment for all City positions and professional level administrative support and assistance to the Human Resources Team. The primary focus of the position is the ongoing mission of recruiting and talent acquisition and providing administrative support for the Human Resource team. This position works with data and people relationships requiring a high level of confidentiality, ethics and trust. Work is performed under the direction of the Human Resources and Risk Management Director

ESSENTIAL DUTIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Administers the recruitment process including building recruiting materials and actively engaging in the recruiting process.
· Represents the City in a positive and passionate manner in activities relating to hiring, retention, and promotion.
· Reviews and processes requests for job postings.
· Prepares job announcements,
· Post positions to various social media, professional publications, and career source agencies.
· Posts jobs to the City's applicant tracking system (ATS).
· Reviews, evaluates, and screens applications.
· Conducts background checks.
· Evaluates proper fit within open positions and forwards qualified candidates to the proper department.
· Processes candidate through the hiring process and closes out the job postings.
· Assists candidates with job related questions and applying on-line at department kiosk or virtually.
· Plans, schedules, and coordinates job fairs within City.
· Seeks out, evaluates, and attends (virtual and in person) job events provide within the community.
· Provides primary and first contact for visitors within the department.
· Oversee public records management of team member files to include filing, scanning, redacting and complying with Florida Department of State GS1-SL.
· Sets up new Team Member files and maintain files of current employees and retirees.
· Manages employee recognition and anniversary awards.
· Provides administrative support for the Human Resources department including filing, copying, scanning, ordering supplies, and processing documents.
· Assists in departmental projects and provides administrative support in functional areas including training and organizational development, benefit administration, team member relations, and compensation.
· Assists with gathering documents for all Human Resources audits and the annual affirmative action plan.
· Issues team member badges as form of identification and access control within the City.
· Processes email, written, and telephone request for employment verifications.
· Assist with organization of events such as flu shots, blood drives, and blood pressure screenings,
· Produces a monthly newsletter and various flyers for City team members.
· Sorts mails, composes correspondence, and maintains records and files in compliance with standard office practices and legal requirements.
· Maintains schedule and coordinates meetings and usage of the Human Resources conference room.
· Follows confidentiality rules, especially those specific to the Human Resources function.

KNOWLEDGE, SKILLS AND ABILITIES

· Ability and desire to present a positive demeanor and encourage potential applicants to join the City team and be a member of the City community.
· Strong skills in recruitment and ability to discuss potential applicants needs and the City's options that may meet those needs.
· Ability to multi-task and maintain strong level of organization.
· Ability to creatively think and develop recruitment and marketing ideas.
· Knowledge of City's benefits, policies, and regulations (federal, state, and city) pertaining to recruitment, applications, and processing.
· Ability to exercise judgment in evaluating and referring applicants to City's positions.
· Exceptional knowledge of modern office practices, standard business practices, English skills, and letter writing.
· Strong Microsoft skills specifically in Word, Excel, Outlook, Publisher, and PowerPoint.
· Knowledge of various HRIS options, ATS options, background screening software, and other third-party systems are desirable. Specifically New World, NeoGov, and Google Docs.
· Ability to exercise independent judgment and make decisions in accordance with established departmental policies.
· Ability to keep accurate and updated records, reference files, and organize data.
· Ability to compile necessary records and reports promptly and accurately.
· Ability to analyze and interpret statistical data and reports.
· Ability to establish and maintain a cooperative, positive, and effective working relationship with all City team members.
· Ability to communicate with people in multiple areas with varied interests and levels of needs in a positive and considerate manner
· Ability to display high degree of good judgment, discretion and confidentiality.
· Possess strong ability and desire to learn and grow within the City.

MINIMUM QUALIFICATIONS

Bachelor's Degree in Human Resources or business preferred.
Minimum of two (2) years' work experience in recruitment and/or Human Resources.
Strong technical skills in recruitment tools, ATS/HRIS, and Microsoft Office Suite.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Summary:

Stooping, crouching, walking, pulling, lifting, grasping, hearing, seeing up close, seeing far away, kneeling, reaching, pushing, talking, standing, climbing, finger movement, repetitive motions, depth perception. This position may require lifting up to 25 pounds.

Work Environment:

Work is primarily performed indoors. Required exposure to diverse situations.

These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Revised 05/14/2021