Executive Assistant I

Job Description

Executive Assistants at Kimberly-Clark manage access to the executive, maintain and modify the executive's schedule, and ensure the executive is aware of issues that need immediate attention. They provide a broad range of highly skilled and highly confidential administrative support to ensure smooth operation of the office. The incumbent must maintain strong interpersonal relationships with employees at all levels of the organization.

Responsibilities:

• Update, organize, and coordinate meetings




• Assist with events including finding a location, ordering food, meeting with location on details, attending the events to provide support,
  prepare materials, and other needs for a successful event




• Assist with travel arrangements including booking of flights, hotels and car reservations, and other documents as required for staff to travel




• Complete and submit expense reports




• Maintain department calendars




• Maintain strong interpersonal relationships with employees at all levels of the organization




• Prepare and review reports, spreadsheets, presentations, and finished documents relevant to supervisor's assignment




• Work effectively using Windows, Word, Excel, PowerPoint, SharePoint and/or other software as required




• Develop and maintain effective business contacts with vendors and services




• May be required to contribute to projects and activities not included in other principal accountabilities to assist in the accomplishment of
  business objectives and professional development




• Coordinate logistics for various leadership meetings as required; including yearly team meeting for 100+ attendees off-site




• Responsible for Purchase Order requests and maintenance using the KC Marketplace system




• Professionally respond to executive and other communications




• Maintain effective communication with customers




• Purchase Order Management




• Schedule and coordinate candidate interviews




• K-C Employee Onboarding




• Contingent Worker Management in Workday




• Serve as a general contact for team questions

Basic Qualifications:

• High School Diploma




• 3-6 years of administrative work experience supporting an executive




• Ability to multi-task in a fast-paced environment




• Advanced computer skills using Outlook, Windows, Word, Excel, PowerPoint and SharePoint




• Strong written and oral communication skills




• A demonstrated attention to detail, strong analytical and organization skills




• Demonstrate ability to act independently, organize workload set priorities, work well under deadline pressures, adapt to change, and handle
  confidential material




• Ability and willingness to work overtime on an occasional basis to meet workload demands




• Experience arranging complex travel, meetings, catering, and general office organization

Preferred Qualifications:

• Associates or Bachelors Degree preferred




• Previous experience with SAP and K-C Marketplace.




• High ability to exercise independent problem solving and decision making with a high degree of initiative and self-coordination

Kimberly-Clark and its well-known global brands are an indispensable part of life for people in more than 175 countries. Every day, 1.3 billion people - nearly a quarter of the world's population - trust K-C brands and the solutions they provide to enhance their health, hygiene, and well-being. With brands such as Kleenex, Scott, Huggies, Pull-Ups, Kotex, and Depend, Kimberly-Clark holds No.1 or No. 2 share positions in more than 80 countries. With more than 140 years of history of innovation, we believe in recruiting the best people and empowering them do their best work.  If fresh thinking and a passion to win inspire you, come Unleash Your Power at Kimberly-Clark.

Kimberly-Clark is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.

K-C requires that an employee have authorization to work in the country in which the role is based.  In the event an applicant does not have current work authorization, K-C will determine, in its sole discretion, whether to sponsor an individual for work authorization.  However, based on immigration requirements, not all roles are suitable for sponsorship.

Global VISA and Relocation Specifications:

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