Join the #1 hospital in Wisconsin!

We are seeking an Executive Assistant to:

• Act as a liaison between the executives and the reporting leadership.


• Use judgment in assessing the urgency of problems and questions brought to the executive’s office from patients, visitors, staff, employees, news media and outside agencies.  Determine which questions need to be referred to the executive or other members of the management team.


• Proactive coordination of executive schedule and other logistics.


• Compile edit and prepare documents, correspondence, and presentations using advanced work processing and data management software programs.


• Provide project management support as assigned.

Education:

Minimum – High School graduate or equivalent

Preferred – Bachelor’s Degree in Business Administration or related field

Work Experience:

Minimum - Three years of experience providing administrative support to management level staff or five years of administrative work experience

Preferred - Five years of relevant office management and senior executive level support experience within a large, complex organization 

Licenses and Certifications:

Preferred - Professional Administrative Certification of Excellence (PACE), Certified Administrative Professional (CAP), or Microsoft Office Specialist (MOS)

Required Skills, Knowledge, and Abilities:

• Ability to be self-directed in accomplishing the coordination and decision-making responsibilities of this position with the ability to resolve issues independently.


• Excellent organizational, prioritization, time and project management abilities, and a strong work ethic.   


• Proficient in advanced word processing and data management software programs.  Experience with Microsoft Office Suite Professional.


• Ability to communicate effectively and professionally, both verbally and in writing, to both internal and external customers.


• Ability to establish and maintain effective working relationships with all constituents.


• Ability to maintain confidentiality of any and all information encountered.


• Ability to effectively address issues and opportunities creatively and strategically.


• Ability to work in a fast-paced environment and ability to handle many tasks simultaneously.


• Effective analytical ability in order to analyze, evaluate and solve problems.


• Ability to ensure a high level of customer satisfaction.


• Ability to create a trusting, positive and supportive work environment.


• Knowledge of the principles, policies and procedures of executive office management preferred.

Physical Requirements:

Sedentary: Ability to lift up to 10 pounds maximum and occasionally lifting and/or carrying such articles as dockets, ledgers and small tools.  Although a sedentary job is defined as one, which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties.  Jobs are sedentary if walking and standing are required only occasionally and other sedentary criteria are met.

Our Commitment to Diversity, Equity, and Inclusion
UW Health is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Our integrity shines through in patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day.  Applications from Black, Indigenous and People of Color (BIPOC) individuals, women, and LGBTQ+ and non-binary identities are strongly encouraged. EOE, including disability/vets.

Work Schedule:

This is a full-time, 1.0 FTE position that is scheduled to work Monday through Friday, 8:00 am – 5:00 pm. Hours may vary based upon the operational needs of the department.

UW Health Administrative Facilities - UW Health has administrative locations throughout Madison and beyond where thousands of employees provide vital support to our clinical areas. These locations are home to departments such as Access Services, Compliance, Human Resources, Information Services, Patient Medical Records, Payroll and many others.

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