STAFF SPECIALIST, DUKE TEACH HOUSE at Duke University

Posted in Other 6 days ago.

Location: Durham, North Carolina





Job Description:


Duke University:



Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.


Occupational Summary: Works closely with TeachHouse Director to support daily operations of TeachHouse program. In support of TeachHouse program, applies knowledge and skills to resolve complex non-routine administrative problems independently or with others.
Work Performed Interpret TeachHouse program policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the program or the director. Operate with the authority to affect, interpret, or implement management policies or operating practices. Assist and advise director on administrative problems. Collaborate with departmental business manager to manage and maintain records of program contract and budget expenditures. Appropriately inform staff members of financial status on various projects and/or in matters of significant financial impact. Identify and manage potential vendors and review qualifications for each, as needed. (50%) Event Management Make all travel arrangements for TeachHouse Director and Fellows, including international travel. Coordinate and manage planning and logistics for TeachHouse events, including but not limited to *Weekly TeachHouse activitiesoCommunity dinnersoProfessional development trainings and workshopsoFellows' reflective dialoguesoCohort-building events *Annual TeachHouse retreat (fall) and symposium (spring)*University-wide community outreachoFaculty/student visitsoRecruitment events *Local/Regional/National community outreachoNetworking (meet-and-greet) events with key business, school board, andcommunity partnersoOpen houses with local neighborhood community members (20%) Communication Independently generate complex and detailed presentations and reports. Compile reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions. Provide grant-writing and editing support to Director. Contribute to the program's end-of-year/annual report. Supervise and coordinate the work of student writer for quarterly newsletter. Identify and manage updates to program communications, including recruitment and orientation materials. (15%) Alumni Outreach Create and maintain alumni database for outreach. Liaison and collaborate with Duke Alumni Affairs, the Graduate School, the Program in Education, and other university units/departments to update and maintain alumni career data, coordinate alumni events, and improve alumni relations. Support strategic outreach with analysis and recommendations based on data. (15%) Recruitment Outreach Assist with the TeachHouse Fellowship recruitment and admission process. Plan and participate in fellowship recruitment events. Present to potential fellowship applicants. Provide administrative support for the application and selection process. Coordinate and support the admission and orientation of new fellows annually. Support outreach with analysis and recommendations based on data. Perform other related duties incidental to the work described herein.
Departmental Preferences
Education/Training: BA/BS required; Master's Degree in education and/or education-related fields preferred. Experience: Ideal candidate will possess knowledge and experience desired in one or more of the following areas: national and local K-12 public education; pre-service through early career teacher professional development; teacher/educator mentorship; teacher/educator leadership; teacher/educator health and wellbeing management; K-12 public school innovation. Work requires 4 years related business or administrative experience and familiarity with general personnel practices, accounting and budgeting principles, and coordination of major office activities. Or any other equivalent combination of relevant education and/or experience. Skills: *Excellent written, verbal, and interpersonal communication skills*Public presentation skills*Organized and attentive to detail*Self-starter; self-motivated*Technical proficiency in administrative filing practice; spreadsheets; databases; reportwriting*Teamwork: ability to collaborate with other units on joint projects

(Part-time (20 hours weekly); reporting directly to Dr. Jan Riggsbee, Director, Duke TeachHouse)

Minimum Qualifications


Education

Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.


Experience


Work generally requires four years of clerical or research experience to acquire strong skills in administrative or project research responsibilities as well as accepted office management, communications and research practices. A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE


Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.