Administrative Associate at Florida State University

Posted in Other 7 days ago.

Location: Tallahassee, Florida

Job Description:

Job Title: Administrative Associate
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 49271

Earth, Ocean and Atmospheric Science (EOAS)

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at:


This position serves as the administrative associate to the department chair at the Department of Earth, Ocean & Atmospheric Science (EOAS), and provides support in a broad range of areas and serves as a liaison to the faculty as well as to the College of Arts & Sciences, the University, the State, and other Professional offices.

Responsible for Faculty Assignment of Responsibility. Assists Chair and Evaluation Committee in faculty evaluation process by organizing evidence of performance
reports. Serves as Primary Faculty Exempt Facet Representative and departmental representative for promotion and tenure, advising faculty and Chair of policies and procedures regarding process. Creates and assembles faculty binders used in promotion process. Maintains FEAS (CV system) used for promotion and tenure as well as
reaccreditation process.

Provides support for new Faculty search committees. Hosts and coordinates travel and schedules for Faculty recruits and others as needed (i.e., Donors, Emeritus, etc.). Serves as the HR Transactional Representative processing all Faculty personnel actions including recruiting, hiring, job opening packets, reappointments, terminations, leaves of absence, and sabbaticals.

Coordinates new Faculty moving contracts. Monitors hiring process to completion. Assists new Faculty with paperwork and maintains all Faculty files.

Handles Faculty communications. Serves as Secretary of EOAS departmental meetings, distributes minutes, and maintains records of all meetings Coordinates Faculty calendars and meeting rooms.

Serves as Time and Labor representative in the absence of HR Department Representative and/or as needed. Assists in the monitoring of all EOAS Time & Leave. Assists in planning EOAS events. Assists with other administrative projects as needed within the EOAS Department.


  • High School diploma/equivalency and three years of experience or a combination of post high school education and experience equal to three years. Note: Higher education can substitute for experience at the equivalent rate.

  • Experience demonstrating effective customer service skills.

  • Basic computer skills and experience with Microsoft Word, Outlook, and Excel.

  • Ability to maintain accurate records and retrieve files from active or archive sources.


  • Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.

  • Knowledge of and ability to interpret and apply related University policies and procedures.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

Anticipated Salary Range

The anticipated starting salary for this position will be in the high $20,000s to low $30,000s, commensurate with experience. Please refer to Total Rewards for more information on FSU's total compensation package.

Pay Plan

This is an USPS (University Support Personnel System) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.


Monday - Friday, 8:00 am - 5:00 pm

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, click here or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.