Coordinator of Structured Sports at University of Pennsylvania

Posted in Other 6 days ago.

Location: Philadelphia, Pennsylvania

Job Description:

Job location: Gimbel Gymnasium

Employment Type: Full-time
Posted data: 2021-07-16
Req: JR00036154

University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Coordinator of Structured Sports

Job Profile Title
Coordinator A

Job Description Summary
The Coordinator of Structured Sports is responsible for supporting the administration of the Sport Club and intramural program offerings. Position delivers programming that promotes student engagement and supports the mission of the Campus Recreation department by coordinating and implementing comprehensive sport club and intramural programs. Ensures consistent enforcement and execution of intramural and facility policies and procedures and proper risk management practices. Receives direct administrative supervision and guidance from the Assistant Director of Structured Sports.

Job Description


  • Assist in the management and daily operation of the intramural program.Develop team, individual, and special event sport schedules which include weekday, evening, and weekend programming.

  • Assist with the management of the sport club program including, but not limited to, club organization, player registration, club officer mentorship, oversight of safety and emergency protocols, travel and budget administration, leadership development and training, and risk management.

  • Recruit, hire, train, and evaluate all intramural and club sport staff including student/temp supervisors, sports officials and other student/temp employees.Develop and implement ongoing orientations and trainings so that each individual staff members excels in their positions, delivers exceptional customer service to our participants, and enforces divisional and institutional polices.

  • Review and maintain monthly key performance indicator (KPI) tracking reports to outline program participation statistics and ensure sport clubs are adhering to prescribed standards of operation.

  • Schedule and coordinate all practice time with facilities and operations team to ensure proper facility usage.

  • Assist the Assistant Director of Structured Sports in managing the intramural, sport club, and special events budget.Prepare payroll for student/temp supervisors, officials, and other student/temp staff.

  • Develop and implement effective marketing and promotional strategies for intramurals and special events.Submit social media content to Marketing Assistant.

  • Other duties & responsibilities as assigned.


A Bachelor's Degree and 1 to 2 years of experience or equivalent combination of education and experience is required. A degree with an emphasis in recreational sports management, college student personnel, student affairs, or other related area is preferred. A strong background in risk management, especially as it relates to intramural sports and registered student organization sport clubs, is preferred. Demonstrated knowledge of intramural sports league scheduling and registered student organization sport club programs or equivalent experience. Requires effective organizational, management, leadership, communication, and interpersonal skills. Computer literacy is required. Experience with Intramurals and/or Sports Clubs or equivalent. Candidates must be willing to work evenings and/or weekends as required.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Division of Recreation & Intercollegiate Athletics

Pay Range
$36,401.00 - $65,521.00

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.

  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.

  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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