Communications and Administrative Coordinator, Penn Law at University of Pennsylvania

Posted in Other 10 days ago.

Location: Philadelphia, Pennsylvania

Job Description:

Job location: Law School

Employment Type: Full-time
Posted data: 2021-07-16
Req: JR00036101

University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Communications and Administrative Coordinator, Penn Law

Job Profile Title
Coordinator A

Job Description Summary
The University of Pennsylvania Carey Law School is one of the nation's oldest and most distinguished law schools. We offer a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania. The resulting intellectual opportunities and professional relationships bridge traditional boundaries and disciplines, making the Law School an extraordinary supportive academic community for its scholars and students alike.

The Communications and Administrative Coordinator is a member of both the Office of Communications and Future of the Profession Initiative (FPI) and plays an integral role in the departments by serving as a primary administrative support contact.

Job Description

Reporting to the Director of Communication and Marketing Operations and the Director of the Future of the Profession Initiative, the CAC provides a host of administrative and communications services. Responsibilities include:

Office of Communications:

  • Organize content (print, digital, audio/video) development and edits; execute updates for Law School website.

  • Support the front-line communication needs. Respond to general email inquiries, moderate digital community boards, review and approve postings to internal and external sites including daily announcements, and assist with incoming request ticket intake.

  • Organize and catalogue all digital assets.

  • Support the dissemination of the Law School's research and scholarship by preparing digital mailings and postings and completing a host of related tasks.

  • Participate in strategic communications planning.

Future of the Profession Initiative

  • Serve as a liaison between FPI and other departments, including Business Affairs, ITS, Conferences & Events, and Communications to ensure excellent communication about and support for FPI.

  • Provide event support for FPI programming. Manage room reservations and catering orders, add events to the Law School calendar, facilitate guest visits to campus, schedule video conference meetings for virtual gatherings, and draft announcements to promote events.

  • Provide support to the Access to Justice Tech Fellows program and all other special projects of FPI; organize and update information related to partner organizations, student applicants, and schedules for guest presenters.

The Communications and Administrative Coordinator will provide additional administrative and communications support as needed and perform other duties as assigned for both departments.


  • A Bachelor's degree and 3 to 5 years of experience or equivalent education and experience

  • Excellent writing, editing, and professional communication skills.

  • Experience managing content across channels (web, email, social media) and formats (print, digital, audio/video)

  • CMS and basic HTML experience

  • Experience with event support

  • Demonstrated ability to work collegially and collaboratively in a service-oriented environment, as well as managing projects independently according to firm deadlines.

  • A sense of humor while working in a fast-paced environment is a plus.

The University of Pennsylvania and its Law School are equal opportunity employers.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Law School

Pay Range
$36,401.00 - $65,521.00

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.

  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.

  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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