Administrative Coordinator - Children's Learning Institute at UTHealth

Posted in General Business 19 days ago.

Type: Full-Time
Location: Houston, Texas

Job Description:

Position Summary:

Provides general business and financial operations support to a department or group of professionals under general supervision. Makes moderately complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices. Specific departments may provide additional guidance with a departmental position description.

Position Key Accountabilities:

  • Coordinates the day to day business and financial processes. May trend past performance and forecast future financials.
  • Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts and grants.
  • Regularly handles confidential information and sensitive issues.
  • Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.
  • Monitors open encumbrances. Monitors expenditures and provides reports on the budget status. Provides a comparison between actual and budget.
  • Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.
  • Maintain departmental equipment and space inventories.
  • May train entry level support staff. May lead support staff.
  • May serve as administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.
  • Assigned routine budget and financial responsibilities by supervisor. Maintains and reconciles financial records/reports. FMS training with a passing score is required. Limited signature authority.
  • Advises on financial and business practices, policy and procedures as assigned by supervisor. Is responsible for making routine business and financial decisions and judgment calls.
  • Other duties as assigned.
  • Certification/Skills:

    Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Working knowledge of University financial systems is preferred.

    Minimum Education:

    Bachelor's degree level of higher education in business related field required. Equivalent level of education and/or experience may substitute for education requirement.

    Minimum Experience:

    One (1) year related work experience required. Prior experience in finance, accounting, business administration or business management required.

    Physical Requirements:

    Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

    Security Sensitive:

    This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215