Job Description:

Catholic Charities, the largest private non-profit provider of human services in Maryland, has a diverse, equitable and inclusive environment of 2,000 employees. We serve children and families, people living in poverty, individuals with intellectual disabilities, the immigrant community, and seniors.  Year after year named as a Baltimore Top Workplace, we offer great benefits, generous paid time off, and provide career opportunities where you can make meaningful differences in the lives of others as we fulfill our mission to love, serve, teach and work for justice.

The Administrative Assistant facilitates the efficient operation of the assigned area by performing a variety of clerical and administrative tasks.

Schedule:

• Monday: 8:00am - 4:00pm


• Tuesday: 8:00am - 4:00pm


• Wednesday: 11:00am - 7:00pm


• Thursday: 11:00am - 7:00pm


• Friday: 8:30am - 4:30pm

The Administrative Assistant II responsibilities:

• Answers and transfers phone calls, screening when necessary.


• Welcomes and directs visitors, volunteers, and clients.


• Maintains filing systems as assigned.


• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data and/or statistics when needed.


• Monitors and resolves administrative inquiries and questions.


• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.


• Prepares schedules and agendas for meetings.


• Schedules, coordinates, and tracks required trainings for managers and their staff.


• Records and distributes minutes or other records for meetings.


• Maintains office supplies and coordinates maintenance of office equipment.


• Maintains a system for recording expenses and the use of petty cash, prepares and processes invoices, check requests, field expense vouchers, etc.


• Planning and implementation of special events.


• Perform other duties as assigned.

The Administrative Assistant II requirements:

• High School diploma or GED.


• Four years of experience in an administrative role or equivalent combination of education and experience.


• Position requires intermittent standing, sitting, walking and physically capable of lifting and moving files/supplies/equipment up to 25 lbs. Individual requires sufficient visual and hearing acuity to perform duties of position

We offer a wide range of benefits to meet the ever-changing needs of our employees including but not limited to:

• Health/Dental/Vision


• Vacation/sick/holiday pay


• 403(b) Retirement Plan with a discretionary employer contribution 

Join Catholic Charities of Baltimore where you will be an important member of an trauma-informed care organization that promotes a culture of safety, empowerment, healing and self-care, and that believes that every person has infinite worth and promise.

 

Catholic Charities is an equal opportunity employer

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