At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We're not just designers. We're tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems. Whether you're into sketching new ideas, hacking a building or growing client relationships in global markets, there's something here for everyone.

Our depth of expertise spans disciplines-from aviation and transportation to education, hospitality, retail, technology and more. Whether we're refreshing a retailer's brand, planning a new urban district or designing a super tall building, we strive to make the everyday places people occupy more inspiring, more resilient and more impactful.

Your Role

Use your passion for service and attention to detail to help the Gensler team bring designs to life.As a Project Coordinator, you will provide administrative support to a team of industry-leading designers and architects.You're at the heart of your studio's activities and the soul that keeps your studio moving forward.

What You Will Do

• Construction documentation/administration phases tasks include file sharing, print coordination, logging RFIs & submittals, QA/QC documents stamping and coordination




• Project close-out tasks to include dead filing and punch lists




• Assist project directors, managers and other team members with the operational aspects of running the project including but not limited to organizing project and team meetings, staffing, financial tracking, proposal/presentation preparation




• Own and organize complete and thorough project documentation including RFI and submittals log maintenance and programming spreadsheets




• Tracking calendars, budgets, and expenses




• Managing daily communications with internal and external parties




• Take ownership of tasks and exhibit a high level of initiative and follow-through and have the ability to maintain a high level of professionalism and discretion regarding confidential and sensitive information




• Coordinate seating and setup of new hires with needed equipment, furniture, etc.




• Assist with office moves and related cleanup and repairs




• Work with office services team to keep break room and office supplies stocked




• Respond to staff needs for supplies, equipment, and services




• Request items from off-site archive storage facility; send items to off-site archive storage facility; help keep inventory database updated




• Assist with other office duties as requested




• Experience in an office services team or event planning is helpful




• Flexible work schedule is needed to accommodate early or late events, with an occasional weekend




• Assist with other office duties as requested including coverage of other coordinators and front desk reception

Your Qualifications

• 10+ years of experience in an administrative capacity preferably with an architecture or design firm




• Bachelor's Degree preferred




• Ability to effectively prioritize with strong time management skills in a fast-paced environment




• Superior verbal and written communication skills




• Highly organized with a strong attention to detail




• High level of professionalism and strong sense of urgency




• Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint)




• Proficiency in InDesign, Photoshop, and MS Project preferred




• Ability to work with minimal guidance




• Flexibility and ability to handle and manage change effectively and efficiently

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Gensler is proud to be an equal opportunity workplace and is an affirmative action employer. All aspects of employment decisions will be based on merit, competence, performance, and business needs. We do not discriminate on the bases of any status protected under federal, state, or local law.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.If you need assistance or an accommodation due to a disability you may contact ushere. We celebrate diversity and are committed to creating an inclusive environment for our colleagues.

#LI-NF1